
Chief Operations Coordinator
7 days ago
We are seeking an experienced Administrative Operations Manager to oversee daily email filtering and responses, manage scheduling for subcontractors, and support estimation processes.
The ideal candidate will have expertise in email management systems, CRM software, and project management tools. We require a strong team player with excellent communication skills who can effectively prioritize tasks and meet deadlines.
Key Responsibilities- Email Management: Manage daily email filtering and responses using existing Outlook filing system
- Phone Screening: Screen and filter incoming phone calls, utilizing software tools to rank and prioritize communications
- Scheduling: Coordinate daily scheduling for subcontractors, materials delivery, and internal/external client confirmations
- Estimation Support: Support estimation processes by following up with part-time estimator on delivery commitments and deadlines
- Variation Estimate Processes: Assist with variation estimate processes including sketch preparation, documentation, and support tasks
- Crm Pipeline Management: Manage CRM pipeline during transition to new platform
- Lead Qualification: Filter and qualify incoming leads to identify genuine prospects versus tire-kickers
- Technical Skills: Strong experience with email management systems, particularly Outlook, and proficiency in Excel for cost tracking and project management
- Communication Skills: Excellent communication skills for phone screening and client interaction
- crm Systems Experience: Experience with CRM systems and willingness to learn new platforms
- Project Management Tools: Experience with project management tools like Trello
- Organizational Skills: Strong organizational skills and attention to detail
- Remote Work: Permanent work-from-home arrangement available
- Flexible Hours: Australian business hours availability
- Immediate Start: Immediate hiring for the right candidate
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