Administrative Travel Assistant

1 week ago

Cebu City, Central Visayas, Philippines Tahche Careers Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our dynamic team as a Travel and Administrative Specialist. This role involves managing various aspects of travel arrangements, including booking flights, hotels, creating itineraries, and handling invoicing using multiple channels and platforms.

Duties and Responsibilities:

  • Ticketing Flights in GDS/Sabre:
  • Use Sabre (or other GDS platforms) to book flights for clients, ensuring accuracy and timely processing.
  • Prior experience with GDS/Sabre is critical, as it will be central to daily flight booking tasks.
  • Ensure flight details, such as dates, times, and classes, meet client preferences and travel requirements.
  • Booking Hotels through Multiple Channels:
  • Book hotels for clients using a variety of platforms, including GDS, internal Online Booking Tools, Expedia, and others.
  • Ensure hotel accommodations meet clients' preferences, budget, and special requests.
  • Stay informed about hotel availability, promotions, and rate fluctuations to provide the best options for clients.
  • Creating Itineraries in Axus Platform:
  • Develop customized travel itineraries for clients using the Axus platform.
  • Ensure itineraries are accurate, clear, and detailed, including all travel-related information such as flights, accommodations, transportation, activities, and special requests.
  • Review and edit itineraries to ensure they align with client specifications and preferences.
  • Gathering Rates and Information from Suppliers:
  • Obtain rates, availability, and other relevant information from suppliers, including airlines, hotels, car rental agencies, and tour operators.
  • Communicate with multiple suppliers to gather the best options and create compelling travel proposals.
  • Compile and present detailed proposals for clients, highlighting the most suitable options based on their needs.
  • Logging and Invoicing in Clientbase:
  • Manage client bookings and financial details in Clientbase software.
  • Accurately log client information, transactions, and itineraries.
  • Prepare and send invoices to clients, ensuring accuracy and compliance with company billing procedures.
  • Follow up on payments, ensuring timely processing of invoices and maintaining proper financial records.

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