Chief Architecture Support Specialist

10 hours ago

Calamba, Calabarzon, Philippines beBeeAdministrative Full time $5,600 - $8,400

We are seeking a highly organized and proactive assistant to support an architecture manager with daily administrative tasks.

This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities.

  1. The successful candidate will be responsible for sorting and prioritizing emails, drafting responses, and flagging urgent messages.
  2. They will also be responsible for opening and organizing tasks for the architecture manager, maintaining task management systems, and following up on pending items.
  3. In addition, they will schedule meetings, manage calendars, and coordinate project timelines.
  4. They will handle basic document organization and report preparation, ensuring an efficient workflow by assisting in administrative duties as needed.
Requirements
  • Minimum 3 years of experience as an executive assistant, project coordinator, or similar administrative role, preferably in architecture or construction.
  • Strong organizational and time management skills.
  • Excellent English communication skills (both written and verbal).
  • Experience with email management and task management software.
  • Proficiency in Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets).
  • Ability to handle confidential information with discretion.

Familiarity with architectural terminology and workflows is preferred. Experience using ClickUp, Monday.com, Asana, Trello, or similar task management software is also desirable. A background in architecture, construction, or a related industry is a plus.

Key Skills
  • Organizational and time management skills.
  • Excellent communication skills.
  • Email management and task management software.
  • Microsoft Office (Word, Excel) and Google Suite (Docs, Sheets).
  • Confidentiality and discretion.

This is a full-time remote position that requires a high level of self-motivation and discipline. The ideal candidate will be able to work independently and as part of a team, with a strong attention to detail and excellent communication skills.

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