Highly Motivated Executive Support Specialist
15 hours ago
Executive Support Role
As an Executive Assistant, you will provide support to our team in a fast-paced environment. Your primary responsibility will be to maintain detailed calendars, project timelines, and task tracking within Notion to organize real estate shoots, post-production timelines, and creative service deliverables.
Key Responsibilities:- Project Management: Maintain accurate project timelines, and task tracking within Notion.
- Calendar Management: Manage detailed calendars to ensure seamless execution of projects.
- Communication: Assist with drafting follow-up emails, coordinate appointments, and prepare polished client-facing materials aligned with brand standards.
- Inbox and File System Oversight: Keep communications and files organized; tag leads in CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
- Proposal Preparation: Assist with preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
- Creative/Media Industry Background: A minimum of 5.5+ years supporting executives in fast-paced creative or service-based businesses.
- Proactive Self-Starter: Must take initiative, work independently, and offer solutions before being asked.
- Strong Communication Skills: Excellent written and verbal communication; comfortable drafting professional correspondence and interacting with clients as needed.
- Notion and Tech Proficiency: High proficiency in Notion required. Familiarity with project management tools, G Suite, Dropbox, and CRM is a plus.
- Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
This role is ideal for a highly motivated individual who can thrive in a fast-paced environment and possess excellent organizational skills.
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