Career Opportunities Specialist

10 hours ago

Mandaue City, Central Visayas, Philippines beBeeCustomer Full time ₱4,000 - ₱7,000
Job Overview

This is an exciting opportunity to join a dynamic team and shape marketing strategies from the ground up.

The role involves managing orders, coordinating timelines with vendors, and tracking production and delivery. It's a chance to work closely with internal teams and clients to maintain operational excellence and clear communication.

Key Responsibilities
  • Review incoming orders for accuracy, margin requirements, and artwork readiness
  • Coordinate timelines with vendors and ensure orders are aligned with client expectations
  • Track orders through production and delivery, updating the dashboard daily
Client Communication
  • Respond to client questions, requests, and updates in a clear, concise, and timely manner
  • Escalate challenges proactively, offering solutions and ensuring follow-through
  • Maintain consistent updates with both internal stakeholders and external vendors
  • Communicate with vendors to request and deliver quotes from factories to clients
  • Proactively follow up with vendors and clients to keep all parties informed throughout the order process
Order Management
  • Ensure timely and accurate invoicing of completed jobs
  • Handle simple bookkeeping and billing reconciliation tasks
  • Monitor job status to prevent missed billing or delivery issues
Team Collaboration
  • Maintain up-to-date order status in CRM tools
  • Flag inefficiencies or risks and participate in workflow improvement efforts
  • Adhere to team best practices for naming, notes, and internal communication
Requirements
  • 2+ years' experience in virtual assistance, customer service, project coordination, or order fulfillment
  • Highly organized with strong attention to detail
  • Tenacious — you follow through until a job is complete
  • Able to perform simple bookkeeping tasks accurately and independently
  • Forward-thinking — you anticipate issues and propose solutions
  • Excellent written and verbal communication skills
  • Familiarity with CRM systems and vendor coordination preferred
  • Ability to thrive in a fast-paced, team-driven environment
  • Proactive in communication, especially when facing potential delays or escalations
  • Motivated by team growth, sales impact, and overall business performance
About the Role
  • Deliver accurate and complete job communication
  • Meet on-time invoicing and delivery timelines
  • Maintain a high rate of project accuracy
  • Keep your WIP dashboard current
  • Support team performance with strong communication and follow-through

Looking for someone who can hit the ground running and contribute to our team's success.

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