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Facilities Operations Manager

1 week ago

Cebu City, Central Visayas, Philippines Datamatics CMS PH Full time
Job Title: Facilities Operations Manager

The ideal candidate will oversee the efficient operation and management of facilities and administrative functions within the organization. This role involves ensuring a safe, well-maintained, and functional work environment for all employees, managing administrative services, and leading a team to achieve operational excellence.

Key Responsibilities:
  • Oversee daily operations of facilities, ensuring they are well-maintained, safe, and functional.
  • Coordinate maintenance and repairs of building, equipment, and systems.
  • Manage relationships with vendors and service providers to ensure quality services and timely responses to facility needs.
  • Implement and monitor safety and security protocols to protect employees and property.
  • Plan and manage space allocation and layout for efficient use of office space.

Administrative Services:

  • Supervise administrative team to ensure efficient and effective support services.
  • Oversee office management functions, including supplies procurement, mail distribution, and reception services.
  • Develop and implement administrative policies and procedures to enhance operational efficiency.
  • Manage budgets and expenses related to facilities and administrative functions.
  • Ensure compliance with local regulations and standards related to facilities and workplace safety.

Team Leadership:

  • Lead, mentor, and develop a team of facilities and administrative staff, providing guidance and support to achieve team objectives.
  • Conduct regular performance evaluations and provide feedback to team members.
  • Foster a positive and collaborative work environment, promoting teamwork and continuous improvement.
  • Coordinate training and development programs for team members to enhance their skills and knowledge.

Project Management:

  • Plan and execute facilities-related projects, such as office renovations, relocations, and upgrades.
  • Ensure projects are completed on time, within budget, and to the required quality standards.
  • Communicate project progress and updates to stakeholders and senior management.

Crisis Management:

  • Develop and implement emergency response plans for the organization.
  • Coordinate with relevant authorities and agencies in case of emergencies.
  • Ensure the organization is prepared to handle crises effectively and efficiently.

Qualifications:

  • Bachelor's degree in Facilities Management, Business Administration, or a related field.
  • Minimum of 5 years of experience in facilities management and administration, with at least 2 years in a supervisory or leadership role.
  • Strong understanding of facilities operations, maintenance, and safety regulations.
  • Excellent organizational and project management skills.
  • Strong leadership and team management abilities.
  • Proficient in Microsoft Office Suite and facilities management software.
  • Excellent communication and interpersonal skills.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Willingness to relocate to Cebu, Philippines.