Event Coordinator

2 weeks ago

Manila, National Capital Region, Philippines beBeeOperations Full time $50,000 - $80,000
Job Title: Operations Generalist

This role involves coordinating efforts and facilitating communication among all involved parties to ensure successful outcomes.

  • Assisting with the onboarding of new team members, ensuring they receive comprehensive, task-specific training to integrate smoothly into their roles.

In addition to these core duties, this position is expected to demonstrate flexibility and adaptability, contributing to continuous improvement initiatives and supporting the overall strategic goals of the organization.

Key Responsibilities
  • Setup and update stand check system
  • Maintain and update all online show manuals
  • Management of all show email inboxes and fulfilling general correspondence and enquiries
  • Manage all exhibitor lists and floorplan distribution
  • Vendor Management / Liaise with 3rd party vendors on various matters such as AV feature & digital signage order, catering, crates, floral, furniture, hi-vis jackets, radios, IOSH / health & safety training, IT & comms, temp staff - and many others
  • Chasing of service order forms and other contractor / exhibitor requirements
  • Manage trackers and maintain show folder management - Health & safety files, contractor on-site information, Smartsheet workspace setup - supplier order trackers
  • Liaising with show team and venue operations for meeting room bookings and organizer office requirements.
Required Skills and Qualifications
  • Bachelor's degree holder
  • At least 1-2 years of relevant experience
  • Strong time and project management skills
  • Excellent written and verbal communication skills
  • Experience in an event / exhibition background would be an advantage
  • Good IT skills including Microsoft Office applications and Salesforce

We are committed to providing a fair and accessible hiring process. If you have a disability or other need that requires accommodation or adjustment, please let us know by contacting our team with your request.

Benefits
  • Competitive salary and benefits package
  • Opportunities for career growth and professional development
Others

We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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