Executive Support Specialist
5 days ago
This position requires a strong leader to guide a team of administrative professionals at Willis Towers Watson. As an Executive Support Specialist, you will oversee the quality and timely deliverables of the team, manage a group of administrative services analysts, and lead cross-business projects and large events.
Key Responsibilities- Manage the calendar of executives, including scheduling/meeting declines, setting agendas, logistics, and peripherals for meetings.
- Plan executive travel itineraries, discuss meeting key people/agenda, coordinate guest agendas, arrange room reservations/temporary access cards.
- Organize events related to executive functions, involving budgeting/cost-effectiveness; collaborate with vendors/corporate functions (IT, Communications, Marketing, Procurement, Finance).
- Source specific business vendors, accredit them as needed; manage contingent workers' onboarding/offboarding, reconcile timesheets against received invoices.
- Handle correspondence/memoranda/contracts/proposals with discretion; maintain/monitor records relevant to executive functions.
- Process payments/expenses using various systems, coordinate vendor/corporate support, ensure correct charge codes following finance timelines.
- Assist executives in drafting reports/presentations, gathering data/analysis/insights or collaborating with other groups; work with communications teams preparing comms (Newsletters, Townhall Presentations, Video Materials, Colleague Announcements) for different initiatives/executive activities.
- Manage Team Collaboration Sites, design/access/folder structure; renew licenses critical to task execution.
- Temporarily handle client work (billing/invoicing/data scrubbing/forms validation/ticket management/content research); provide project management support, assisting in drafting plans, monitoring milestones, resolving issues/post go-live reviews.
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Executive Support Specialist
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Sales and Support Specialist
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Executive Support Specialist
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Executive Support Specialist
5 days ago
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Financial Modeling Specialist
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Risk Control Specialist
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Administrative Support Specialist
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Executive Support Specialist
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Security Governance Specialist
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Product Support Operations Specialist
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IT Infrastructure Specialist
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Anti Money Laundering Specialist
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Executive Director Support
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Senior Support Specialist
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Risk Control Specialist
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Risk Management Specialist
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Compensation and Benefits Professional
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Desktop Support Specialist
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IT Support Specialist
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