Executive Support Specialist

5 days ago


Taguig, National Capital Region, Philippines Willis Towers Watson Full time

This position requires a strong leader to guide a team of administrative professionals at Willis Towers Watson. As an Executive Support Specialist, you will oversee the quality and timely deliverables of the team, manage a group of administrative services analysts, and lead cross-business projects and large events.

Key Responsibilities
  • Manage the calendar of executives, including scheduling/meeting declines, setting agendas, logistics, and peripherals for meetings.
  • Plan executive travel itineraries, discuss meeting key people/agenda, coordinate guest agendas, arrange room reservations/temporary access cards.
  • Organize events related to executive functions, involving budgeting/cost-effectiveness; collaborate with vendors/corporate functions (IT, Communications, Marketing, Procurement, Finance).
  • Source specific business vendors, accredit them as needed; manage contingent workers' onboarding/offboarding, reconcile timesheets against received invoices.
  • Handle correspondence/memoranda/contracts/proposals with discretion; maintain/monitor records relevant to executive functions.
  • Process payments/expenses using various systems, coordinate vendor/corporate support, ensure correct charge codes following finance timelines.
  • Assist executives in drafting reports/presentations, gathering data/analysis/insights or collaborating with other groups; work with communications teams preparing comms (Newsletters, Townhall Presentations, Video Materials, Colleague Announcements) for different initiatives/executive activities.
  • Manage Team Collaboration Sites, design/access/folder structure; renew licenses critical to task execution.
  • Temporarily handle client work (billing/invoicing/data scrubbing/forms validation/ticket management/content research); provide project management support, assisting in drafting plans, monitoring milestones, resolving issues/post go-live reviews.


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