High-Level Administrative Support Specialist

4 days ago

Pasig, National Capital Region, Philippines beBeeExecutive Full time ₱700,000 - ₱1,000,000
Job Description

We are seeking a highly organized, detail-oriented and proactive professional to serve as the right-hand person to our CEO.

The ideal candidate will be responsible for managing complex diaries, organizing and maintaining executive inboxes, coordinating travel arrangements, meetings and events, and preparing, reviewing and editing executive-level documents, reports and presentations.

This is not a traditional administrative role. You will be responsible for utilizing project management skills to monitor timelines, deliverables and dependencies, track project progress, identify risks and proactively recommend solutions, and liaise across departments to ensure alignment and accountability for action items.

The successful candidate will have 5+ years of experience supporting C-level executives, and a strong background in project management, preferably with Zoho Projects or similar platforms.

In addition, you should be able to manage high-volume diaries and inboxes with precision, possess excellent English skills - both written and verbal, and have strong risk-awareness and problem-solving capabilities.

If you're a highly organized and detail-oriented individual who enjoys working in a fast-paced environment, we encourage you to apply for this exciting opportunity.

  • Manage complex diaries for the CEO, prioritizing high-value activities
  • Organize and maintain executive inboxes, filtering urgent matters and ensuring timely follow-up
  • Coordinate travel arrangements, meetings and events with minimal disruption to the schedule
  • Prepare, review and edit executive-level documents, reports and presentations
  • Use Zoho Projects to monitor timelines, deliverables and dependencies
  • Track project progress, identify risks and proactively recommend solutions
  • Liaise across departments to ensure alignment and accountability for action items

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