
Document Management Specialist
10 hours ago
We are seeking a highly organized and detail-oriented Document Manager to join our team. In this role, you will be responsible for maintaining the accuracy, consistency, and timely distribution of documents to both internal teams and external stakeholders.
Key Responsibilities:
• Organize, scan, copy, and archive project documents in both digital and physical formats
• Review documents for accuracy and completeness, including contracts and project-related materials
• Update and maintain technical documents such as manuals, workflows, and specifications
• Ensure timely distribution of project documentation to internal teams and external stakeholders
• Maintain and regularly update document control registers, including post-contract records
• Create and manage document templates to standardize internal processes
• Support team members and clients in retrieving documentation when required
• Oversee documentation flow across departments to ensure consistency and accuracy
• Handle sensitive information with a high degree of confidentiality
• Prepare project reports and summaries as needed
• Manage client procurement portals and ensure compliance with submission requirements
Requirements:
• 2–4 years of experience in a document control or project coordination role, preferably within the design, architecture, or construction industry
• Strong understanding of project management processes and document lifecycle
• Excellent written and verbal communication skills in English
• Highly organized with a keen eye for detail
• Confident user of MS Office, especially Word and Excel; familiarity with document management systems is a plus
• Proactive problem-solver with the ability to work independently
• Strong multitasking skills and ability to prioritize workload in a dynamic environment
• Professional, personable, and team-oriented
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