Medical Office Coordinator
2 days ago
We seek a skilled and organized professional to serve as an Executive Assistant/Medical Scheduler. The ideal candidate will have prior experience working in a medical, clinic, or hospital setting.
Main Responsibilities:- Manage executive calendars, travel arrangements, and meeting coordination with precision and attention to detail.
- Serve as the primary point of contact for patients, clients, and partners via phone, email, or virtual reception.
- Efficiently schedule medical appointments, follow-ups, and patient reminders while maintaining confidentiality and discretion.
- Accurately maintain and update patient and office records in scheduling systems and CRMs.
- Provide administrative support to executives, including document preparation, meeting notes, and task follow-ups.
- Collaborate with the team to ensure seamless day-to-day coordination of office and scheduling operations.
- Prior experience in a medical, clinic, or hospital setting is required.
- Previous experience as a Medical Scheduler, Receptionist, or Executive Assistant is preferred.
- Familiarity with HIPAA regulations and ability to handle sensitive patient information with confidentiality.
- Excellent organizational and multitasking skills with keen attention to detail.
- Strong written and verbal communication skills are essential.
- Proficiency in Microsoft Office / Google Workspace; experience with scheduling or CRM tools is a plus.
- A supportive environment that encourages growth and development.
- Ongoing training and professional development opportunities.
- The chance to build valuable skills in medical administration and executive support.
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