
Document Data Manager
2 weeks ago
Job Overview:
Research and Development Specialist (Document Control)As a Research and Development Specialist in Document Control, you will play a pivotal role in safeguarding intellectual property, ensuring data accuracy, and supporting product development through robust document and master data management.
- Handle and organize confidential R&D documents, including recipes, specifications, and work instructions
- Ensure completeness, accuracy, and secure distribution of controlled documents
- Conduct documentation audits across manufacturing sites and recommend corrective actions
- Maintain and improve the Document Database/Masterlist for easy access and tracking
- Support external audit compliance by providing documentation and data support
- Upload and manage Bill of Materials (BOM) and item codes in SAP and Syniti Knowledge Platform (SKP)
- Ensure accuracy, timeliness, and confidentiality of master data
- Collaborate with Finance on monthly cost roll-ups, especially for Keymixes
- Act as the R&D point person for SAP and SKP-related concerns
System & Process Development
- Administer document management systems and lead corporate-wide alignment initiatives
- Develop business processes and guides for document control and master data management
- Monitor and update documents in response to system changes and revisions
- Release documents only to pre-qualified users and ensure proper tracking and reporting
Cross-functional Coordination
- Communicate with suppliers regarding regulatory compliance updates
- Coordinate with PH R&D and other business units on document initiatives and FSSC requirements
- Prepare and supply material specifications to suppliers as needed
Other Responsibilities
- Maintain archives of hard and soft copies of controlled documents
- Support the development and implementation of confidentiality and project agreements
- Perform other related duties to support the company's business objectives
Key Qualifications:
- Bachelor's degree from any 4-year course/program
- 1-2 years of experience in document control, master data management, and SAP systems is an advantage
- Strong organizational and analytical skills with high attention to detail and confidentiality
- Willingness to be assigned in Calamba, Laguna on a hybrid working setup (4 days onsite, 1 day work-from-home)
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