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Invoicing and Data Management Specialist

2 weeks ago

Manila, National Capital Region, Philippines Private Advertiser Full time

**Job Title:** Invoicing and Data Management Specialist

At Private Advertiser, we are seeking an experienced Invoicing and Data Management Specialist to join our team. This role is responsible for managing electronic invoices, data entry, and database maintenance.

Main Responsibilities:

  • Enter electronic invoices, including internal store transfers, into the system.
  • Maintain accurate databases by identifying discrepancies in price, quantities, and products.
  • Dial into relevant stores to access store transfers when necessary.
  • Log into supplier portals to access invoices and credits daily.
  • Complete daily product merges and reconcile company invoices with end-of-month statements.
  • Email suppliers requesting missing invoices and statements.
  • Report on Gross Profit Percentage (GP%) and locations.
  • Monitor emails daily and communicate professionally with stores and suppliers.
  • Organize filing systems and assist other invoicing staff as needed.

Requirements:

  • A graduate of a 4-year degree course.
  • At least 1-4 years of experience, with 1 year of data entry experience.
  • Excellent attention to detail and efficiency.
  • Strong verbal and written communication skills.
  • Proficient in MS Office, including Excel, Word, and documents.
  • Ability to work effectively in a team environment.
  • Proactive, enthusiastic, and self-motivated.
  • Ability to produce accurate reports and provide regular updates.
  • Internet subscription with at least 20mbps download and 5Mbps upload speeds.