Virtual Events Manager

4 days ago

Cebu City, Central Visayas, Philippines CallTek Full time
Job Overview

We are seeking a highly organized and detail-oriented Virtual Events Coordinator to join our dynamic team at CallTek. The ideal candidate will have 2+ years of experience in event planning, including organizing virtual events, managing social media accounts, and coordinating booth design and set-up for remote events.

Main Responsibilities:
  • Virtual Expo Event Management:
    • Coordinate all logistics for remote conference and expo events, ensuring smooth execution from start to finish.
    • Oversee virtual booth design and platform set-up, guaranteeing an engaging experience for attendees.
    • Manage shipping and handling of promotional materials (banners, brochures, etc.) to event platforms.
    • Support speaking engagements, including A/V needs and presentation preparation.
    • Manage lead capture and follow-up processes in collaboration with sales and marketing teams.
    • Budget management, vendor coordination, and contract negotiations.
    • Ensure event branding, messaging, and materials align with company goals.
    • Collaborate with vendors and internal teams to ensure seamless event execution.
  • Public Zoomcast Coordination:
    • Plan, schedule, and execute monthly live Zoomcasts, open to the public.
    • Handle invitations, registrations, reminders, and follow-up communications.
    • Ensure all presenters have necessary assets (slides, videos, scripts).
    • Oversee technical execution to guarantee a smooth live experience.
    • Coordinate post-event tasks, including uploading recordings and sending follow-up materials.
  • Internal Client Training Events:
    • Organize and manage 1-hour training Zoom events for business clients.
    • Collaborate with internal experts to curate relevant leadership and business training topics.
    • Handle logistics, scheduling, invites, and reminders for attendees.
    • Ensure all training materials (slides, recordings, workbooks) are prepared and distributed.
    • Provide post-event support, including uploading recordings, sending follow-up emails, and summarizing Q&A sessions.
Requirements:
  • Proven experience in event planning: 2+ years of experience managing virtual events, webinars, and expos.
  • Highly organized & detail-oriented: Capable of juggling multiple events, deadlines, and logistics.
  • Tech-savvy: Proficient in Zoom, HubSpot, Asana (or similar tools), and event platforms.
  • Proactive problem-solver: Able to anticipate challenges and create solutions.
  • Excellent communicator: Skilled in coordinating with internal teams, vendors, and external partners.
  • Self-motivated & independent: Comfortable working in a remote environment and taking ownership of responsibilities.

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