Project Timeline Coordinator

2 days ago

Manila, National Capital Region, Philippines beBeeScheduler Full time $40,000 - $60,000
Schedule Coordination Specialist

This is a 100% remote role requiring the ability to start work at an early hour. We are seeking a skilled individual with experience in scheduling and project planning, who can effectively manage multiple projects simultaneously.

About the Role:

As a Schedule Coordination Specialist, you will be responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in operations. This involves managing the project pipeline, ensuring timelines and resource allocations align with project requirements and client expectations. You will also be responsible for producing summaries of sites, assignments and deadlines, as well as maintaining upcoming scan lists and compiling missing data requirements.

Key Responsibilities:

  • Schedule Management: Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Task Distribution: Distribute tasks among sub-teams based on team availability and skillset distribution.
  • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
  • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.

Required Skills and Qualifications:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration or related fields.
  • Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously.

What We Offer:

  • A flexible work-from-home environment.
  • Autonomy and upward mobility.
  • A diverse, equitable, and inclusive culture where your voice matters.
  • Statutory Benefits and Annual Leave.

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