Lease Portfolio Manager

2 weeks ago

Quezon City, National Capital Region, Philippines Sourcefit DR Full time

At Sourcefit DR, we are seeking a skilled Lease Abstractor to join our team. As a key member of our organization, you will be responsible for all aspects of lease administration, including lease abstraction, quality review, and portfolio management.

This role ensures the accurate and efficient processing of lease data records and fulfills reporting requirements. You may work independently or as part of a team to maintain the integrity and accuracy of lease information within our database.

The successful candidate will have excellent analytical and problem-solving abilities, with a strong attention to detail and accuracy in data entry and analysis. Proficiency in using lease management software and Microsoft Office Suite is essential.

In this role, you will extract essential data from real estate lease documents, input extracted lease information into our system database, and maintain the lease database by updating records when leases or subleases are amended, new locations are added, leases expire or are terminated, or properties are acquired or sold.

You will conduct thorough quality reviews of lease data abstraction to ensure accuracy and completeness, flag discrepancies for additional review, and collaborate with team members to resolve outstanding data issues. You will also prepare and deliver accurate lease reports as required by management or other stakeholders.

Responsibilities include:

  • Lease Data Management
    • Extract essential data from real estate lease documents, including terms, conditions, financial details, and key dates.
    • Input extracted lease information into the system database, adhering to established standards and protocols.
    • Maintain the lease database by updating records when leases or subleases are amended, new locations are added, leases expire or are terminated, or properties are acquired or sold.
  • Quality Assurance
    • Conduct thorough quality reviews of lease data abstraction to ensure accuracy and completeness.
    • Flag discrepancies for additional review and collaborate with team members to resolve outstanding data issues.
    • Ensure all data meets organizational quality standards and compliance requirements.
  • Portfolio Management
    • Continuously maintain and manage the lease portfolio to ensure all records are current, properly categorized, and easily accessible.
    • Monitor lease expiration dates and other key milestones to proactively address renewals or terminations.
  • Reporting
    • Prepare and deliver accurate lease reports as required by management or other stakeholders.
    • Ensure all reporting outputs are correctly formatted, timely, and adhere to organizational standards.
  • Database Maintenance
    • Continuously update and maintain the lease database to ensure all information is current and properly categorized.
    • Perform regular audits of the database to ensure data integrity and accuracy.
  • Collaboration and Communication
    • Work effectively within a team environment, sharing knowledge and assisting team members as needed.
    • Communicate with internal departments and external parties to gather necessary lease information and resolve issues.
  • Compliance and Best Practices
    • Ensure all lease administration practices comply with company policies and relevant legal regulations.
    • Stay updated on industry best practices and incorporate them into lease administration processes.

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