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Key Account Administrative Support Professional

1 week ago

Davao City, Davao, Philippines Summit 8 Construction and Trading Full time

We are seeking an experienced Administrative Specialist/Assistant to join our team at Summit 8 Construction and Trading.

Job Description:

Company Overview:

We are a dynamic construction and trading company dedicated to delivering high-quality projects on time and within budget. Our team is passionate about what we do, and we're looking for like-minded individuals to join us.

Job Responsibilities:

  1. Prepare Purchase Requests: Coordinate with suppliers and vendors to prepare purchase requests, ensuring that all necessary documentation is in order.
  2. Process Payments: Assist in preparing requests for payment and attaching required documents.
  3. Liquidation Summary: Prepare a summary of field personnel liquidations, ensuring accuracy and completeness.
  4. BOM Comparison: Encode comparisons of bill of materials to ensure consistency and accuracy.
  5. Subcontractor Coordination: Coordinate with subcontractors and COOP, requesting necessary documents for RFPs.
  6. Approval and Payment Release: Follow up on the approval of RFPs and release payments to subcontractors.
  7. Administrative Tasks: Perform various administrative tasks, including email management and coordination with project coordinators.
  8. Petty Cash Issuance: Issue petty cash and prepare liquidations as needed.
  9. Technical Reporting: Compile technical reports, including PAT docs.
  10. Drawing Preparation: Prepare technical drawings, datasheets, and AutoCAD files (TSSR & SLD).
  11. ISDP Documentation: Assist in documenting ISDP procedures.
  12. Team Monitoring: Assist in monitoring ISDP teams' performance.
  13. Site Visits: Conduct site system visits, testing, and oversee final inspections.
  14. Database Management: Develop and maintain technical databases.
  15. Document Sourcing: Source technical documents, information, and drawings.
  16. Pre-PAT and PAT Preparation: Prepare pre-PAT and PAT documents.

Required Skills and Qualifications:

  • Proven experience as an administrative specialist/assistant.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Strong attention to detail and ability to multitask.
  • Familiarity with Microsoft Office and other productivity software.