Senior Finance Expert

3 days ago


Cebu City, Central Visayas, Philippines Rare Full time

About Rare

Rare is a global leader in driving social change for people and nature. Our mission is to inspire change so people and nature thrive.

Job Description

The Senior Finance & Grants Officer reports to the Director for Finance & Administration and provides hands-on accounting and financial support to Rare Philippines programs. The Officer will supervise and train junior accounting staff as well as work and collaborate with program and finance staff in the Philippines and the United States.

Key Responsibilities

  • Accounting
    • Enter and review transactions recorded in the accounting system, bank account reconciliations, staff cash advances, and petty cash.
    • Ensure financial and accounting records are in compliance with donor requirements, local and national government regulations, and Rare's policies and procedures.
    • Supervise the vendor payment process.
    • Liaise with an external accounting firm for tax filings, annual tax returns, and other matters and review monthly tax and statutory payments to relevant government authorities.
    • Primarily responsible for audits and financial reviews, both in-country and home office annual audits, and drafting management responses to audit observations.
    • Ensure filing of the audited financial statement (AFS) and general information sheet (GIS) on or before the 31st day of January each year.
  • Financial Management
    • Assist budget owners and the Director for Finance & Administration during the mid-year budget revision process and budgeting for the next fiscal year.
    • Monitor and assess the country office's budget versus actual spending and generate/distribute monthly reports with analyses that are understandable enough for budget owners. Draw up strategic courses of action to ensure spending within allowable parameters, and optimize use of available resources.
    • Release finance bulletins and advisories to inform all staff about new and current finance guidelines and other important matters.
    • Lead in the conduct of refresher courses on policies and procedures such as procurement, contracting, and financial management systems for current staff and onboarding sessions for new hires.
  • Procurement and Contract Management
    • Provide technical assistance to staff in doing the procurement process, review vendor contract agreements and supporting documents, and endorse for further review any contractor/sub-award agreements.
    • Manage the Contracts Monitoring Tracker and send out reminders to contract leads whose contracts have passed the expected end dates.
  • Grants and Donor Reporting
    • Prepare budgets for possible new funding opportunities.
    • Review donor contracts/cooperative agreements and ensure compliance with requirements related to finance policies.
    • Track donor and grant reporting deadlines to ensure timely compliance and submission of reports to the Home Office.
    • Assist in reviewing and tracking cost share requirements to gather evidence of cost share and ensure that files are complete to substantiate cost share calculations in the event of an audit.
    • Establish and maintain positive working relationships with donors and program staff.
  • Sub-Recipients Grant Management Support
    • Support program implementation managers to negotiate costs and cost-sharing agreements with sub-recipients based on donor limitations/requirements (such as allowable, disallowable and allocable expenses).
    • Conduct site monitoring visits to ensure compliance and provide financial assistance support to implementing partners.
  • Filing and Record Keeping
    • Create and maintain electronic and official hard copies of finance files (grants, budgets, contracts, etc.). Ensure all files kept confidentially and are in compliance with donor and Rare policies and practices and all regulatory requirements
    • Prepare files for auditor's review.
    • Archive closed grant files and prepare them for storage.


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