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Procurement and Inventory Specialist, Hotel Operations

1 week ago


Paranaque City, Calabarzon, Philippines Melco Resorts & Entertainment Limited Full time

The Materials Management Supervisor, Shared Services role is a critical position within our Supply Chain organization. As a key member of the team, you will be responsible for maintaining Supply Chain data management systems, document processing, issue resolution, and providing support with the Materials Management team.

Responsibilities:

  1. Maintain Supply Chain Systems: Ensure all productivity is reported – vendor accreditation, invoices, item master data, manual PRs and POs, etc.
  2. Lead Materials Management Coordinators: Manage day-to-day activities of the Materials Management Coordinators, Shared Services trains, coaches, and guides them throughout the delivery of their tasks.
  3. Coordinate with Business Units: Leases with all Melco locations to ensure continuous support of the centralized Material Management services.
  4. Manage Requests: Manages requests received through SharePoint tool and coordinates with the team to provide support to requestor teams at all Melco locations.
  5. Ensure Timely Processing: Ensures all requests are handled in a timely manner and prioritizes accordingly.
  6. Support SCM Procurement Team: Assists SCM Procurement Team in uploading price list in BirchStreet System according to the bidding schedule.
  7. Maintain Supply Chain Systems: Maintains and reviews Supply Chain Management Systems (e.g. BirchStreet System, Manual PR/PO Monitoring List, etc.) accurately and on timely basis.
  8. Coordinate with Suppliers: Coordinates with Business Units, suppliers, etc. if there are issues with data or information provided.
  9. Cleansing Master Data: Performs cleansing of master data in BirchStreet System per schedule.
  10. Conduct Productivity Analysis: Conducts productivity analysis and prepares ad-hoc reports as required.
  11. Process Improvement Initiatives: Processes improvement initiatives to achieve work efficiency.
  12. Familiarize with Policies: Familiarizes and acts accordingly with the Supply Chain Policies and Procedures manual.
  13. Accuracy and Turnaround Time Management:
    1. Contact Reference Form: Contact Reference Form (CRF) – for vendor accreditation, within 3 to 4 working days to collate supplier documents and ensures documents are complete.
    2. Follow Through with Investigation Department: Follow through with Investigation Department on accreditation approval and Accounts payable on the vendor code.
    3. Birchstreet System Items Master File Application Form: BirchStreet System items master file application form – item code created within 3 working days.
    4. Daily Posting of Invoices: Daily posting of invoices in BirchStreet System system with PO and Delivery Sheet.
    5. Manual PO's Invoice Transmittal: Manual PO's invoice transmittal to Business Unit.
  14. Track and Report Variance: Tracks and reports variances and recommend process improvements to minimize discrepancies.
  15. Assist Supply Chain Management: Assists Supply Chain Management in filing, clerical, correspondence, reconciliations, and reports.
  16. Prepare Month-End Reports: Prepares month-end reports (e.g. accruals, journals, etc.).
  17. Perform Other Duties: Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement.
  18. Manage Routine Correspondence: Manages routine correspondence and ensures verbal and written communications are accurate, detailed, and are clearly prioritized.