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Procurement and Inventory Specialist, Hotel Operations
1 week ago
The Materials Management Supervisor, Shared Services role is a critical position within our Supply Chain organization. As a key member of the team, you will be responsible for maintaining Supply Chain data management systems, document processing, issue resolution, and providing support with the Materials Management team.
Responsibilities:
- Maintain Supply Chain Systems: Ensure all productivity is reported – vendor accreditation, invoices, item master data, manual PRs and POs, etc.
- Lead Materials Management Coordinators: Manage day-to-day activities of the Materials Management Coordinators, Shared Services trains, coaches, and guides them throughout the delivery of their tasks.
- Coordinate with Business Units: Leases with all Melco locations to ensure continuous support of the centralized Material Management services.
- Manage Requests: Manages requests received through SharePoint tool and coordinates with the team to provide support to requestor teams at all Melco locations.
- Ensure Timely Processing: Ensures all requests are handled in a timely manner and prioritizes accordingly.
- Support SCM Procurement Team: Assists SCM Procurement Team in uploading price list in BirchStreet System according to the bidding schedule.
- Maintain Supply Chain Systems: Maintains and reviews Supply Chain Management Systems (e.g. BirchStreet System, Manual PR/PO Monitoring List, etc.) accurately and on timely basis.
- Coordinate with Suppliers: Coordinates with Business Units, suppliers, etc. if there are issues with data or information provided.
- Cleansing Master Data: Performs cleansing of master data in BirchStreet System per schedule.
- Conduct Productivity Analysis: Conducts productivity analysis and prepares ad-hoc reports as required.
- Process Improvement Initiatives: Processes improvement initiatives to achieve work efficiency.
- Familiarize with Policies: Familiarizes and acts accordingly with the Supply Chain Policies and Procedures manual.
- Accuracy and Turnaround Time Management:
- Contact Reference Form: Contact Reference Form (CRF) – for vendor accreditation, within 3 to 4 working days to collate supplier documents and ensures documents are complete.
- Follow Through with Investigation Department: Follow through with Investigation Department on accreditation approval and Accounts payable on the vendor code.
- Birchstreet System Items Master File Application Form: BirchStreet System items master file application form – item code created within 3 working days.
- Daily Posting of Invoices: Daily posting of invoices in BirchStreet System system with PO and Delivery Sheet.
- Manual PO's Invoice Transmittal: Manual PO's invoice transmittal to Business Unit.
- Track and Report Variance: Tracks and reports variances and recommend process improvements to minimize discrepancies.
- Assist Supply Chain Management: Assists Supply Chain Management in filing, clerical, correspondence, reconciliations, and reports.
- Prepare Month-End Reports: Prepares month-end reports (e.g. accruals, journals, etc.).
- Perform Other Duties: Performs other duties and responsibilities as may be assigned by immediate superior depending on business operation requirement.
- Manage Routine Correspondence: Manages routine correspondence and ensures verbal and written communications are accurate, detailed, and are clearly prioritized.