Financial Operations Specialist

23 hours ago

Mandaluyong City, National Capital Region, Philippines beBeeFinancial Full time £30,000 - £40,000

Financial Operations Specialist needed to manage the financial operations of multiple businesses, ensuring accuracy and compliance with UK accounting practices and tax regulations.

Responsibilities:
  1. Bank Reconciliations
  • Perform weekly or monthly reconciliations for all accounts, including bank accounts, credit cards, and Stripe/GoCardless accounts.
  • Provide clients with reconciliation reports detailing uncleared receipts, payments, and any unidentified transactions or errors.
  • Suggest actions for any old reconciling items and address discrepancies promptly.
Invoice Management & Billing
  • Ensure that invoices for all businesses are issued in a timely manner, hitting billing deadlines consistently.
  • Review all invoices to ensure they are correctly attached to the appropriate projects and that no discrepancies exist.
  • Confirm that all accounts payable invoices have been properly approved before processing.
Daily Transaction Recording
  • Accurately record all daily financial transactions, including sales, invoices, receipts, and payments into the accounting system.
Financial Reporting
  • Prepare and deliver key financial statements, including income and payment statements, and profit and loss accounts, ensuring accuracy in all reporting.
  • Run the Aged Debtors report after all banks have been fully reconciled to ensure visibility on outstanding client payments.
Accounts Payable & Receivable Management
  • Ensure that all accounts payable (AP) invoices are processed and approved in a timely manner, keeping track of vendor payments.
  • Maintain accounts receivable records, ensuring client payments are recorded accurately and on time.
Tax Compliance & Reporting
  • Fill out relevant tax forms and liaise with accountants to ensure compliance with UK tax regulations.
  • Update the accountant with any potential bad debt provisions as soon as they are identified.
Month-End Close
  • Complete month-end closing procedures by reconciling all accounts and ensuring that financial records are up-to-date.
Client Communication
  • Maintain timely and professional communications with clients on financial matters, including clarifications on reconciliations, invoices, or other financial queries.
Software & Systems Management
  • Use accounting systems such as Xero, Dext, and ApprovalMax for processing transactions, managing invoices, and ensuring financial data is up-to-date.
Confidentiality & Data Security
  • Handle all commercially sensitive and valuable financial information with the highest level of confidentiality and security.

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