Experienced Executive Administrator Wanted

1 week ago

Barcelona, Philippines beBeeAdministrative Full time $14,400 - $21,800
High-Level Administrative Assistant

Our client is seeking an experienced High-Level Administrative Assistant to provide exceptional support to physicians and senior management. You will be responsible for managing complex schedules, coordinating personal and business travel, preparing and reviewing presentations, and handling confidential correspondence.

Key Responsibilities:
  • Own physician and management scheduling – coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Arrange personal and business travel – manage end-to-end bookings, itineraries, and contingency plans.
  • Prepare and review high-quality presentations – ensure branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence – write letters and communication for physicians with a polished, professional tone.
  • Maintain databases – update and manage key records with 100% accuracy.
  • Coordinate across departments – ensure smooth information flow between the Director of Operations, Assistant Director, and physicians.
  • Handle phone-based scheduling – act as liaison when email scheduling is restricted.
  • Protect confidentiality – manage sensitive medical and operational information with discretion.
  • Support special projects – provide high-quality deliverables under tight deadlines.
Requirements:
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.
Benefits:
  • USD $1,200 – $1,800/month (DOE)
  • Access to a perk marketplace with instant discounts on services
  • Access up to 50% of approved earnings before payday
  • On-time, in-currency pay
What's Next:
  • A quick AI interview (~20 min) after submission
  • An interview with our recruiter, if selected

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