Senior Billings Coordinator

4 days ago

Manila, National Capital Region, Philippines beBeeBillings Full time ₱3,500,000 - ₱4,000,000
Job Description

The Senior Billing Coordinator plays a pivotal role in the firm's billing cycle by preparing, editing, and finalizing bills with coordination from partners and other legal staff.

This role is responsible for generating standard reports for Work in Progress (WIP), Accounts Receivables (AR), and Timekeeper Utilization. The billing coordinator must have a thorough understanding of basic fields used in reports and be able to assist in analysis as well.

The Global Finance team is led by the Firm's Chief Financial Officer and comprises approximately 280 team members worldwide. They work seamlessly across their network of offices and countries where they operate.

The team's remit includes partner compensation, maintenance of partner equity accounts, strategic procurement of vendor services, global tax strategies, inventory management, and analysis of profitability of clients, matters, and groups of timekeepers.

Duties and Responsibilities
  • Generate draft client bills through the finance system, Elite 3E, in compliance with any global agreements that may be in place for the client.
  • Edit draft bills including changes to narratives and hours, and any formatting as instructed by partners, associates, and/or other stakeholders.
  • Ensure accurate and timely completion of assigned requests and inquiry responses, adhering to the Firm's set guidelines and policies.
  • Resolve issues related to tax compliance and other statutory requirements.
  • Prepare, submit, and track status of electronic bills through eBilling Hub.
  • Back-ups: Gather, organize, and summarize back-ups for disbursements requested by clients, partners, associates, secretaries, and administration employees.
  • Identify and resolve issues on personal disbursements by conducting research in 3E records.
  • Facilitate extraction of supporting documents and conduct billing activities to correct invoices.
Requirements
  • Bachelor's degree in Business or a related field.
  • Relevant billing experience is an advantage.
  • At least one year of relevant work experience as a Remote/Executive/Administrative Assistant with exposure to a large international law firm or an equivalent organization is an advantage.
  • Open to rotating shifts.

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