Dedicated Project Coordinator

7 days ago

Tanauan, Calabarzon, Philippines beBeeExecutive Full time ₱65,000 - ₱85,000
Job Title: Executive & Project Management Assistant

Job Description:We are seeking a highly organized and proactive individual with a passion for executive support and project management to join our team as an Executive & Project Management Assistant. This is a key role that requires someone who can provide end-to-end support across executive needs, project management, and operational coordination.Key Responsibilities
  • Manage calendars, appointments, and scheduling with proactive conflict resolution;
  • Handle personal errands, research vendors/services, and coordinate lifestyle needs;
  • Screen and manage communications (email, Slack, phone), ensuring timely responses;
  • Organize complex meetings (virtual/in-person), prepare agendas, gather materials, and capture minutes;
Travel & Logistics Management
  • Anticipate all travel needs, including accommodations, meals, and personal care;
  • Build comprehensive itineraries with contingency planning;
  • Coordinate amenities, vendors, and local arrangements;
Project & Task Management
  • Maintain project plans in ClickUp (or similar PM tools), assign tasks, track deadlines, and ensure deliverables;
  • Manage daily agendas, meeting prep, and top-of-day reminders for executives;
  • Track backend project progress across multiple clients/accounts;
  • Support reporting and data entry into project boards and dashboards;
  • Assist with ad-hoc tasks such as light copy drafting, vendor coordination, and updating templates;
Qualifications & Requirements

The successful candidate will have strong organizational skills, excellent communication skills (written & verbal) across all organizational levels, and the ability to work US hours. Nice-to-haves include experience in marketing, creative agency, or tech/startup environments, familiarity with CRM systems, AI tools, and project documentation best practices.

Other Requisites

If you're ready to combine your project management expertise with executive-level support, we'd love to have you as a key partner in our success.

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