Senior Legal Administrator

2 days ago

Cebu City, Central Visayas, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Executive Support Professional

We are seeking a highly skilled and experienced Executive Assistant with paralegal or law firm background to provide top-notch support to our team.

Key Responsibilities:
  • Legal & Administrative Services
    • Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos
    • Store, manage, and maintain confidential case files and documents
    • Coordinate with legal counsel or staff on case progress and requirements
  • Executive-Level Assistance
    • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
    • Monitor internal projects, conduct team communications, and organize company data
    • Handle sensitive information with utmost discretion
  • Client & Case Coordination
    • Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages
    • Conduct client communication via phone and email for scheduling, updates, and general inquiries
    • Assist in tracking case deadlines, hearing schedules, and deliverables
  • Financial & Reporting Tasks
    • Create and send invoices, track payments, and record expenses
    • Assist in preparing payroll and tracking billable hours
    • Gather and synthesize data on industry trends and research for executive reports and presentations
  • Travel & Logistics
    • Prepare detailed itineraries, book flights, hotels, and transportation for business travel
    • Ensure all bookings align with client preferences and schedules
  • CRM & Systems Management
    • Update and maintain data in CRM platforms and case management systems
    • Support marketing campaigns by organizing and inputting lead/client data
  • Content & Communication Management
    • Upload documents to online platforms, maintain profiles, and manage online reputation
    • Create presentations and summarize documents for executive briefings
  • Ad Hoc Tasks
    • Perform various administrative, operational, or legal-related support tasks as needed

The ideal candidate should possess excellent English communication skills (B2 level), strong phone, email, and instant messaging communication skills, outstanding organizational and time management skills, tech-savviness, and experience with cloud platforms, remote communication tools, and legal systems.

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