Financial Operations Specialist

2 days ago

Iloilo City, Western Visayas, Philippines beBeeAccounting Full time ₱1,200,000 - ₱1,500,000
Accounting Expertise Required

We are seeking a detail-oriented accounting professional to manage the bookkeeping and financial operations for all business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements.

The ideal candidate will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team. Key responsibilities include:

  1. Managing Daily Bookkeeping & Transaction Operations
  • Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments.
  • Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting).
  • Maintain organized, up-to-date accounting records for all three entities.
Bank, Credit Card, and Payment Processor Reconciliation
  • Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly.
  • Ensure all transactions are properly categorized and supported with documentation.
Intercompany Transactions Management
  • Record and reconcile intercompany transfers, charges, and loans.
  • Ensure intercompany accounts net to zero at each month-end close.
Monthly Financial Reporting
  • Perform complete month-end close for each entity.
  • Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline.
  • Provide variance analysis comparing actual results to budget or forecast.
Compliance and Tax Coordination
  • Maintain accurate sales tax records and file returns (or coordinate filings) on schedule.
  • Provide timely documentation to external accountants for quarterly and annual filings.
  • Support audits with necessary records and schedules.
Cash Flow Management
  • Maintain a rolling 12-month cash forecast.
  • Monitor daily cash balances and upcoming obligations.
  • Alert management of potential cash shortfalls in advance.
Process Improvement and System Management
  • Maintain and improve accounting systems (e.g., QuickBooks, Xero).
  • Recommend process improvements for greater accuracy and efficiency.
  • Ensure proper internal controls are followed to safeguard company assets.
Key Performance Indicators (KPIs)
  1. Deliver Timely, Accurate Financial Reports
  • Close books for all three entities within 10 business days of month-end.
  • Achieve zero material errors in monthly reporting.
  • Provide consolidated financial statements by the 15th of each month.
Maintain Accurate, Reconciled Accounts
  • Reconcile 100% of bank, credit card, and payment processor accounts monthly.
  • Ensure intercompany reconciliations are error-free each month.
  • Keep all accounts current with no outstanding unreconciled transactions beyond 30 days.
Ensure Compliance and Smooth Accountant Coordination
  • Meet 100% of tax and filing deadlines without extensions (unless pre-approved).
  • Provide all required reports to accountants within 5 business days of request.
  • Maintain complete documentation for 100% of transactions.
Improve Financial Efficiency and Insight
  • Implement at least 12 process improvements per quarter to save time or reduce errors.
  • Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results.
  • Provide management with monthly variance explanations for major changes in revenue, costs, or expenses.
Preferred Qualifications
  • 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment.
  • Strong understanding of GAAP accounting principles.
  • Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software.
  • Comfort working with payment processors, merchant accounts, and multi-channel sales data.
  • Excellent organizational skills and attention to detail.
  • E-commerce/Amazon experience is a plus, but not required.
Benefits and Remuneration
  • Flexible remote work arrangements.
  • Performance bonuses.

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