Supply Chain Operations Assistant

4 days ago


Iloilo City, Western Visayas, Philippines Be One of Us - Cooee Inc Full time

About Be One of Us - Cooee Inc


We are a distributor of high-quality artificial flowers, trees, home decor, furniture, and architectural lighting products.



Job Responsibilities:
As a Procurement and Inventory Analyst, you will be responsible for supporting the products team in managing the end-to-end process for all items. This includes liaising with suppliers, creating and maintaining accurate product data, and coordinating with business stakeholders to ensure the smooth flow of product and information.

Key Tasks:

  • Support the products team in managing end-to-end processes for all items, ensuring agreed timelines and launch dates are met.
  • Liaise with suppliers on product requirements, samples, and pricing issues.
  • Create and maintain accurate product data in MYOB Advanced.
  • Raise claims with suppliers and ensure adequate compensation is received.
  • Manage and track product samples.
  • E nsure suppliers meet production timeline targets aligned with shipping ETDs.
  • Coordinate with business stakeholders to ensure the smooth flow of product and information.
  • Provide administrative support, including factory quotations and competitor price checks.
  • Raise, amend, and manage purchase orders.
  • Create, update, and maintain critical reports required for Product Team and wider business.
  • Assist buyers with range review implementation and preparation.
  • Problem-solve product delivery and process issues.
  • Assist with receiving, reviewing, and cataloguing new samples.
  • Actively participate in regular Product Team meetings.
  • Communicate critical product and supply updates to the wider business.

Requirements:

  • A minimum of 2-5 years of overseas supplier liaison experience.
  • Experience in wholesale and/or retail industry is essential.
  • Experience in a Supply Chain Coordinator role or similar administration role within a buying/product team is preferred.
  • Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel).
  • Confidence in reading and understanding budgets and margin calculations.
  • Strong administration skills with exceptional attention to detail.
  • Ability to coordinate tasks across departments to meet deadlines.
  • A customer-focused, professional approach with excellent planning, organizational, and time management skills.
  • Ability to build and maintain relationships with suppliers and key stakeholders.


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