Administrative Support Associate

6 days ago


Manila, National Capital Region, Philippines Suitestudio Operations Inc Full time

We are seeking an experienced Assistant to join our team at Suitestudio Operations Inc in Ortigas Center, NCR.

The ideal candidate will have a background in administrative support, data entry, or document management, preferably within a corporate retail environment.

The role involves communicating with Australian and international suppliers to obtain product imagery, descriptions, and updated price lists. The candidate must be able to work independently, take initiative, and effectively prioritize tasks.

The successful candidate will assist the Buying Team in managing product data, coordinating with suppliers, and maintaining accurate inventory records.

Key Responsibilities:

Supplier Communication:

  • Communicate with Australian and international suppliers to obtain product imagery, descriptions, and updated price lists.

Inventory Level Monitoring:

  • Assist in monitoring inventory levels, ensuring correct stock data for online and retail stores.

Reporting and Analytics:

  • Generate and review reports related to sales, inventory, and pricing trends.
  • Assist in analyzing sales performance to support the Buying Team's decision-making.

Requirements:

Must-Haves:

  • Excel Proficiency: Strong skills in Microsoft Excel, including Vlookup, pivot tables, formulas, data linking, price calculations, and template creation.
  • Administrative Experience: Background in administrative support, data entry, or document management, preferably within a corporate retail environment.
  • Retail Operations Knowledge: Understanding of retail buying, product management, and sales processes.
  • Detail-Oriented: High level of accuracy and efficiency in managing product data and inventory records.
  • Proactive & Self-Motivated: Ability to work independently, take initiative, and effectively prioritize tasks.
  • Problem-Solving Mindset: Quick thinking with the ability to resolve issues efficiently.
  • Strong Communication & Collaboration Skills: Comfortable working with internal teams and external suppliers across different time zones.
  • Educational Background: Bachelor's degree in Business, Merchandising, Supply Chain, or a related field, or equivalent work experience.
  • Tech-Savvy: Comfortable using various computer systems and digital tools.
  • Report Generation (Preferred): Experience in compiling, analyzing, and presenting reports for management is an advantage.


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