
Accounts Payable and Financial Operations Specialist
2 days ago
Job Summary:
Accounts Payable ProfessionalWe are seeking a highly organized and detail-oriented Accounts Payable Specialist to manage our vendor payments and assist with various ad hoc accounting and finance tasks. This individual will oversee the accounts payable process, handle key compliance tasks such as maintaining W9s, managing sales tax submissions across multiple states, and support other finance-related projects as needed.
This is an excellent opportunity for someone who enjoys working independently in a fast-paced remote environment and has strong organizational skills.
Key Responsibilities:- Accounts Payable:
- Enter and process vendor invoices in Bill Pay or similar software
- Ensure invoices are accurate, properly coded, and approved before payment
- Reconcile vendor statements and resolve payment discrepancies
- Vendor Management:
- Collect and maintain W9 forms for all new vendors
- Ensure vendor information is complete, up-to-date, and compliant with IRS regulations
- Sales Tax Compliance:
- Prepare and submit sales tax filings for all applicable states on a timely basis
- Maintain accurate records of sales tax obligations and payments
- Coordinate with external advisors or internal stakeholders to stay up to date on tax requirements
- Ad Hoc Finance Projects:
- Support general ledger clean-up or reconciliation tasks
- Assist in the month-end close process, reporting, or audits as needed
- Contribute to improving processes and documentation within the finance department
- 3-5+ years of experience in Accounts Payable or general accounting
- Familiarity with Bill Pay platforms and accounting software (e.g., QuickBooks, NetSuite, Xero)
- Solid understanding of W9 compliance and U.S. sales tax reporting
- Proficient in Microsoft Excel or Google Sheets
- Excellent attention to detail and organizational skills
- Ability to handle confidential information with discretion
- Strong communication skills and ability to work in a fully remote environment
- Experience working with companies that operate in multiple states
- Background in supporting finance teams on special projects or during audits
- Prior experience as an independent contractor or in a distributed team setting
- Flexible, remote-first work setup
- Opportunity to work with a collaborative and growing finance team
- Exposure to a wide range of accounting and finance functions
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