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Document Management Specialist
1 week ago
Company Overview:
We are J-K Network Services, a leading provider of document management solutions. Our company is committed to delivering high-quality services that meet the evolving needs of our clients.
Our Company Profile:
J-K Network Services is a peaceful haven close to exciting cities. We offer luxurious amenities and comfortable lodging, making us the ideal choice for both business and leisure travelers seeking rest and relaxation.
Job Description:
We are seeking a skilled Document Controller to join our team. As a Document Controller, you will be responsible for supervising all company document creation, review, distribution, and archiving. You will ensure that all documents comply with company policies and update document control procedures in accordance with regulatory changes.
Responsibilities:
- Supervise all company document creation, review, distribution, and archiving.
- Ensure that all documents comply with company policies.
- Update document control procedures in accordance with regulatory changes.
- Determine where document control procedures are inefficient and make necessary adjustments.
- Make use of techniques such as Six Sigma to improve workflow and lower errors.
- Create and maintain document management standard operating procedures (SOPs).
- Plan, carry out, and supervise document control initiatives to guarantee their timely and cost-effective completion.
- Collaborate with cross-functional teams.
- Track project development and make required plan adjustments.
- Train employees on document control systems and procedures.
- Create user manuals and training materials for internal stakeholders.
- Provide continuing assistance and deal with any document management-related problems.
- Ensure that sensitive documents are secure and kept private.
- Promote data protection policies and ensure all employees follow them.
- Review security procedures frequently and make necessary updates.
- Collaborate closely with different departments to learn about their document requirements.
- Encourage efficient communication to guarantee organization-wide alignment.
- Serve as the main contact for questions about document control.
