Administrative Support Specialist

4 weeks ago

Tagaytay, Calabarzon, Philippines SOSA JB Property Management Corp. Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Sosa JB Property Management Corp. The ideal candidate will be responsible for managing the day-to-day tasks of the Administrative function in the property, including maintaining the directory of the property, processing government permits, and submitting reports to the Compensation and Benefits staff.

Key Responsibilities:

  • Manage the day-to-day tasks of the Administrative function in the property.
  • Maintain the directory of the property, including emergency numbers, hotlines, contractors, suppliers, and Third Party Contractors.
  • Process the renewal of all government permits.
  • Process payment of Real Property Tax.
  • Submit the Daily Time Record (DTR) of all SPMC employees every 10th and 25th of the month to the Compensation and Benefits staff at Head Office.
  • Assist the Property Manager in preparing the PowerPoint presentation and related materials for Board Meetings and Membership Meetings.
  • Attend Board Meetings and Membership Meetings as required.
  • Accept and summarize concern slips of unit owners.
  • Evaluate concern slips submitted by the unit owners as to the kind of concerns being raised.
  • Prepare Minutes of Board Meeting, Special Meetings, and Annual General Assembly Meeting.
  • Petty cash custodian.
  • Establish good rapport and working relationship with the Board/Client representative.
  • Build a personal yet professional relationship with unit owners/tenants.

Requirements:

  • A graduate of a 4-year course in Building Technology Management or Business Administration.
  • Must have above 1-year related work experience preferably in the same industry.
  • Must have knowledge in the use of computer applications such as MS Office and e-mail.

About Us: Sosa JB Property Management Corp. is a dynamic and growing company that offers a range of services to property owners and residents. We are committed to providing excellent service and creating a positive experience for our clients.

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