Strategic Operations Coordinator

4 days ago


Manila, National Capital Region, Philippines Fireflies Full time

FIREFLIES.AI IS A COMPANY THAT VALUES INNOVATION, CUSTOMER EXPERIENCE, AND GROWTH. WE'RE BUILDING A WORLD-CLASS GLOBAL TEAM SPANNING 20+ COUNTRIES AND EVERY TIMEZONE.

EXECUTIVE ASSISTANT ROLE

This individual will be responsible for process optimization, data-driven decision making, and collaborative partnership. They will work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.

KEY RESPONSIBILITIES:
  • PROCESS OPTIMIZATION: Implement AI-driven automation and streamline workflows using low/no-code platforms.
  • DATA-DRIVEN DECISION MAKING: Analyze data to uncover actionable insights and support operational improvements.
  • COLLaborative Partner: Work closely with internal teams and external stakeholders to propose solutions and drive initiatives.
  • STRATEGIC SCHEDULE MANAGEMENT: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management.
  • DOCUMENTATION AND COMMUNICATION: Create executive-level reports, presentations, and memos, ensuring clear and effective communication.
REQUIREMENTS
  • EXPERIENCE: 2+ years in an EA, operations, or similar role, preferably in tech or SaaS.
  • COMMUNICATION: Strong written and verbal communication skills, with a collaborative approach.
  • TECH PROFICIENCY: Skilled in tools like MS Office, Google Workspace, and project management and productivity platforms like Slack, Loom, Notion, and Asana.
WORK LIFE BALANCE

WE VALUE OUTCOMES OVER RIGID SCHEDULES, SO ADAPT YOUR WORK TIMING TO DELIVER YOUR BEST. WE ALSO OFFER PAID TIME OFF AND FLEXIBLE LEAVE POLICY.

BENEFITS
  • COMPETITIVE COMPENSATION: Competitive compensation package.
  • REMOTE WORK: Work remotely from anywhere.
  • LEADERSHIP DEVELOPMENT: Opportunities to move laterally within a team and grow rapidly.
  • PUBLIC HOLIDAYS: Paid time off and flexible leave policy.
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