Site Secretary and DCCO
1 week ago
**Job Summary:**
We are seeking a highly organized and detail-oriented Site Secretary and DCCO to join our team at Kajima Philippines Inc.
The successful candidate will be responsible for performing secretarial and clerical works for the project site, preparing letters, correspondences, internal and external communications related to the execution of the project under the direction of the Project Manager.
Key Responsibilities:
- Secretarial and Clerical Works: Perform various secretarial and clerical tasks such as making records of meeting schedules and appointments, reminding site staff of such schedules, making and receiving phone calls and fax, and receiving and recording letters, submittals, samples, etc. related to the project from suppliers and sub-contractors.
- Correspondence and Communication: Prepare letters, correspondences, internal and external communications related to the execution of the project under the direction of the Project Manager.
- Document Control: Receipt, registration, distribution, filing, record, and control of quality documents, handling, storage, safekeeping, transmission, and loaning of quality documents.
- Meeting Coordination: Take and prepare meeting minutes for all weekly coordination and client meetings.
- Quality Document Management: Keep tracks of all controlled and uncontrolled quality documents, establish and maintain the Document Control Center at project site, and ensure compliance with KTMS.PH (IMS) procedures, work instructions of related processes based on the implemented Integrated Management System.
Requirements:
- Education: Graduate of any 4-year College Course.
- Experience: At least 2 years experience related in related field.
- Skills: Extensive experience & proficiency in the operation of computer & office equipment like fax & photocopy machines, fully conversant with MS Office software.
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