Company Secretary Support

4 weeks ago

Quezon City Philippines MicroSourcing Full time
TEAM:

Adam has been informed that we used the alternative rates because the exact profile match was initially tagged as u0027NO GOu0027.

On Wed, Mar 6, 2024 at 9:12 AM Shane Crawford wrote:Hi team,
Adam from COSEC is happy to tone the role down as per recommendation on MI. He is happy for a Executive Secretary Intermediate

Company Secretary Support role

Company Overview: Applied Corporate Governance Partners is a reputable consulting firm specialising in providing company secretarial services to multiple ASX-listed and unlisted companies. With a commitment to excellence and adherence to best practice governance and compliance, we assist our clients in navigating complex corporate governance requirements efficiently. We are a small team of 5 people and growing our client-base rapidly. A role has emerged for a suitably experienced and qualified person to support our company secretaries in looking after their clients.

Position Overview: We are seeking a dedicated, detail-oriented, highly efficient and intuitive, service-focused individual to join our team as a Company Secretary Support Officer. This central role will directly assist our consulting company secretary service providers in managing the administrative and compliance aspects of our portfolio of ASX-listed clients. The ideal candidate will possess excellent organisational skills, the highest attention to detail, a strong understanding of corporate governance principles, and the ability to thrive in a fast-paced environment.

Responsibilities:
  1. Administrative Support: Provide administrative assistance to support a small team of company secretaries in managing day-to-day tasks, including email management, calendar coordination, and documentation preparation.

  1. Email Management: Assist in managing email correspondence, including pre-drafting emails and other documentation for company secretaries to send to clients, ensuring accuracy and professionalism in communication.

  1. Documentation Management: Support in the preparation, review, and maintenance of corporate documentation, including board meeting agendas, minutes, resolutions, and annual reports, ensuring compliance with regulatory requirements.

  1. ASX Listed Company Compliance Monitoring: Monitor ASX listed company compliance obligations, including continuous and periodic disclosure requirements and corporate governance guidelines, and support ensuring compliance.

  1. Regulatory Compliance: Assist in ensuring compliance with relevant laws, regulations, and listing rules applicable to ASX listed companies, including ASIC filings and adherence to corporate governance best practices.

  1. Calendar Management: Coordinate and manage calendars for the team of company secretaries, scheduling meetings, appointments, and deadlines effectively.

  1. Database Management: Maintain accurate records and databases of corporate documents, share registers, and other relevant information for each client entity, ensuring easy access and organisation.

  1. Autonomous Work: Must be able to work autonomously, self-directed, and capable of prioritising tasks effectively while thinking holistically and rationally.

  1. Attention to Detail: Demonstrate the highest level of attention to detail in all tasks, ensuring accuracy and precision in documentation, compliance monitoring, and administrative support.
  2. Accountability: Take ownership of tasks and responsibilities, striving for excellence with a 'zero mistakes' focus, and taking accountability for outcomes.

  1. Timesheet completion: Everyone including the founder keeps detailed timesheets down to the 0.1 of an hour (6 minute) increments. We charge time to our clients, and thus, the ability to maintain accurate timesheets is critical.

Qualifications, Experience & Attributes:
  • University-level qualifications in Corporate Law and Accounting
  • Previous experience in a company secretarial or corporate governance role, preferably for ASX-listed companies.
  • Strong working understanding of corporate governance principles and regulatory requirements applicable to ASX-listed companies.
  • Excellent attention to detail and the highest level of written English proficiency, with the ability to produce accurate and complete corporate documentation.
  • Thorough knowledge of the Corporations Act 2001 (Cth) and ASX listing rules.
  • Able to read and interpret financial statements and financial reporting.
  • Understanding of board and committee structures and their effective functioning.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
  • Exceptional organisational abilities and ability to multitask effectively.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Graphic design skills would be advantageous.
  • Understanding of Corporate Finance in public equity markets
  • Strong personal interest in Corporate Governance practices and seeing Companies performing and running at their best.

Key Benefits:
  1. Comprehensive Support: Gain access to a Company Secretary handbook that outlines procedures for each task, providing you with a clear roadmap for success in your role. This resource will serve as a valuable reference tool, ensuring consistency and efficiency in your work, and you will also be involved in its continual updating and development.

  1. Guidance and Mentorship: Receive ongoing support and mentorship from experienced company secretaries within our team. Benefit from their wealth of knowledge and expertise as they guide you on best practices and strategies to excel in your role. This mentorship will empower you to continuously improve and grow in your career. As we expand you may also be tasked with welcoming and training new team members.

  1. Collaborative Work Environment: Join a collaborative and supportive work environment where teamwork, compassion and lifting each other up are valued. You'll be working with a small team of dedicated professionals who are passionate about corporate governance and committed to delivering excellence in all aspects of their work.
  2. Recognition and Appreciation: You will be eligible to receive regular financial bonuses based on billable hours that are appropriately billed in line with the quality of your work.

  1. Work-Life Balance: We understand the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and supportive policies that enable you to achieve a harmonious balance between your professional and personal life. If you need to take an hour or two off during the day to attend to personal matters - that's fine as long as you work your full-time load during the week and bill the clients through your timesheet appropriately.

  1. Dynamic and Stimulating Work: Engage in stimulating and dynamic work that challenges you to continually learn and grow. With exposure to a diverse portfolio of ASX listed clients and complex corporate governance matters, every day presents new opportunities for accelerating learning and development.

Join our team and play a pivotal role in supporting ASX listed companies in meeting their corporate governance obligations effectively and efficiently. If you are passionate about corporate governance and thrive in a challenging yet rewarding environment, we encourage you to apply.

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