Admin Supervisor

3 weeks ago

Philippines First Multi-tech Industrial and Development Corporation Full time

Position Summary:

The Admin Supervisor maintains the smooth and efficient operations in company premises. This encompasses monitoring of facilities, proposing and implementing standards of safety and sanitation, and managing of day-today activities within the company building. They also coordinate with the various departments, as well as supervise the maintenance personnel.

General Duties and Responsibilities:

  • Supports facility management for regular maintenance needs, one-off repair and maintenance, space planning, and special facilities projects including coordination and communication with property management, vendors, and internal stakeholders, where appropriate for the role and under the direction of department supervisor/manager.
  • Ensures physical space is maintained and in good repair by reviewing space and addressing needs for maintenance and general repairs identified personally or by customers or other department staff. This includes lighting repairs, carpet cleaning needs, janitorial needs, courier services, packing management, logistics & transportation, etc. Incorporates follow-up procedures to ensure all requests/needs have been completed and to satisfaction.
  • Supports other facility needs/services which may include: security and security badges/access, customer requests related to the facility (e.g. broken chair/office furniture, internal moves, light replacement), furniture/equipment inspections and repairs research, purchase of small replacement appliances or equipment and other misc. items.
  • Supports facility and vendor management by engaging/coordinating with vendors and proactively identifying, reporting, and helping facilitate resolution for issues/repairs.
  • Supports tracking of vendor contracts, equipment warranties, facilities reporting, systems and repository of contracts.
  • Maintains and enforces standard office security procedures/badge systems and life safety program with the assistance of management and team. Ensures compliance with required facility processes/procedures.
  • Supports asset management – asset inventory, asset transfer & disposal, asset accountability, etc.
  • Service vehicle and company mobile phone lines management.
  • Ensures excellent working knowledge of department/facilities service offerings, office space/equipment, and company protocols and procedures.
  • Supports various facility-related requests and data management such as disaster/business continuity planning, floor plan management/space allocations, office greening efforts, and other requests that require tracking and reporting.
  • Fosters and builds positive relationships with team, customers, and leadership in all functions at all levels, and communicates effectively and proactively, as needed.
  • Adds value to customer experience through critical thinking, anticipating needs, and offering additional services/support, if appropriate.
  • Ensures all provided service/support is carried out and meets stakeholders' expectations consistently.
  • Perform other tasks and special projects as required or as assigned by the management team.

Position specifications:

  • Must be knowledgeable of administrative and clerical procedures and systems such as word and number processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
  • Must be knowledgeable of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Must know the basic command of English language rules of composition and grammar.

Position requirements:

Education:

  • Graduate of any 4-year course

Experience:

  • At least six (3) years of experience in the same capacity

  • HR Admin Assistant

    3 weeks ago

    Philippines Filinvest Development Corporation Full time

    is in-charge of monitoring and accommodating Inter-Company Admin-Related Inquiries. He/She is also the custodian of office supplies, in-charge of issuing, monitoring and projecting office supplies of the company. Duties involve timely purchase of requisition from request to delivery and proper coordination with Purchasing Department and suppliers.She is also...

  • Cruzadas In-house Supervisor

    2 weeks ago

    Philippines JAKA INVESTMENTS CORPORATION Full time

    Deployment of a Chief Security Officer (CSO) or Ground Commander or In-house Supervisor who is responsible, among others, for the overall management, supervision, audit, training, and discipline of all the security personnel of Cruzadas, in liaison with the operations department.Retraining or replacement, if necessary, of Detachment Commanders who will also...

  • Treasury Supervisor

    3 weeks ago

    Philippines SM Investments Full time

    General Duties I. Execution of Securities-In and Securities-out of Buyer's Condominium Certificate of Title (CCT) and Tax Declaration (TD) and Safekeeping items: a. Safe keeps the CCTs and TDs properly: i. Reviews details of physical CCTs and TDs versus TINA ii. Checks Approving Authorities are correct and complete (CCTD Admin and Sales Registration) iii....

  • Operations Supervisor

    6 days ago

    Philippines, Central Visayas TGServices, Inc. Full time

    Manage and supervise TG site operations to meet client requirements and expectations. Submits weekly report/updates on operational activities, client and employee concerns, other matters of importance for decision and appropriate action. Identify, conduct and recommend training requirement of staff to continuously improve employee performance and...

  • GROUP HROD

    3 weeks ago

    Philippines Philsteel Holdings Corporation Full time

    Job SummaryThe HROD & Admin Head contributes to organizational effectiveness by managing the following HR & Admin. Functions:• Organizational Development (OD),• Manpower Planning & Training,• Compensation & Benefits,• Recruitment & Placement,• Labor and Employee Relations,• Safety & Security, and Safety• Plant Labor Relations and Personnel &...

  • Treasury Supervisor

    3 weeks ago

    Philippines SM Investments Full time

    General Duties JOB DESCRIPTION 1. Execution of Securities-In and Securities-Out of Buyer & Developer's Condominium Certificate of Title (CCT) and Tax Declaration (TD) and Safekeeping items: A. Safe keeps the CCTs and TDs properly: i. Reviews details of physical CCTs and TDs versus TINA ii. Checks Approving Authorities are correct and complete (CCTD Admin and...

  • Operations Coordinator

    3 weeks ago

    Philippines SGS (Malaysia) Sdn Bhd Full time

    Job DescriptionPRIMARY RESPONSIBILITIESResponsible for providing administrative and logistical support to the Division Manager in her day-to-day activities and to the division in general on the daily administrative and operational requirements. Also, responsible for controlling documents related to the division's QMS.Assists the division manager in...

  • Clinic Operations Supervisor

    3 weeks ago

    Philippines VMV Limited Full time

    Job Qualifications:Graduate with a bachelor's degree in a medical-related course.Preferably with at least 1-3 years of experience in handling clinic and admin operations.Licensed Nurse is an advantage.Knowledgeable with clinical practice or best practice guidelines.Proficient in Google Suites.Must have strong oral, written, and interpersonal communication...

  • Admin Supervisor – Engineering

    6 days ago

    Philippines WNS Full time

    Qualifications:Graduate of Engineering (Mechanical/Industrial) with 2 to 3 years working experience in Facility/ Property Management role.Must be BOSH Certified. PCO is a plus.Must be willing to work on a shifting scheduleJob Description:Equipment Management Effectiveness -Availability and reliability of EquipmentSupport in Equipment Preventive and...

  • Branch Management Assistant

    3 weeks ago

    Philippines SM Investments Full time

    General Duties 1. Shall welcome visitors by greeting them, in person or on the telephone answering or referring inquiries. 2. Shall record daily IN and OUT of clients and sellers. 3. Shall properly review and facilitate issuance of deviation notices on the submitted reservation sales while adhering to the company policy and procedures. 4. Shall receive,...

  • Accounting Supervisor

    3 weeks ago

    Philippines SM Investments Full time

    General Duties . Set-up and maintain multiple company books, monitor books of accounts and records of all transactions in adherence to accounting standards . Prepare financial statements and other reports . Process disbursements/payments and receipts Detailed Duties . Manage and monitor monthly/quarterly and year-end closing of books . Ensure...

  • billing and collection

    4 weeks ago

    Philippines Team Global Facility Solutions Inc. Full time

    Report directly to the Finance Manager or his/her designate Assist the FM in all financial aspects of the building Update the FM and Head Property Manager of the areas/ accountabilities of the residents Collects payments of the residents Issues official receipts (OR) and provisional receipts (PR) to residents. The OR and PR booklets are then returned to...

  • HR & Admin Specialist

    4 days ago

    Manila, Philippines TLScontact Full time

    Reporting to: Country ManagerLocation: ManilaRequirements:Qualifications:• Bachelor degree or plus, majored in Human Resource management or related fieldExperience:• 2 years related experienceOther skills and abilities:• Familiar with local Labor Law• Excellent command in English• Expertise in recruiting, training and development, labor relations,...

  • Human Resources Business Partner

    3 weeks ago

    Philippines Philsteel Holdings Corporation Full time

    Human Resources Business Partner (for various Plant Manufacturing Set-Up) Job SummaryProvides HR Services to all Plants of the Group of Companies in the areas of Recruitment, OD, Training, Compensation & Benefits, Labor Relations, Safety & Security and Plant Admin. Specific Duties & Responsibilities:·      Functionally manages the Plant Personnel &...

  • Admin Coordinator

    4 weeks ago

    Philippines SGS (Malaysia) Sdn Bhd Full time

    Job DescriptionPRIMARY RESPONSIBILITIESResponsible for over-all coordination of the certification process of client companies in support to the division in the area of documents, materials, package and invoice preparation and file/database maintenance.Specific ResponsibilitiesAUDIT SCHEDULINGSends & follow-up audit schedule to the client 3 months in advance...

  • Sales Admin Supervisor

    3 weeks ago

    Philippines SMDC Full time

    DUTIES AND RESPONSIBILITIES1. Oversee the team for the preparation of Deed of Absolute Sale2. Ensures that all prepared DOAS are sent to buyer for signature3. Ensures accuracy of request for check preparation (Documentary Stamp Tax) for all prepared DOAS by the staff and supervises themfor proper monitoring.4. Monitors all sent DOAS to buyers are being...

  • IT System Admin Supervisor

    4 weeks ago

    Philippines Sonak Corporation Full time

    Responsibilities:Conduct installation, configuration, operation, troubleshooting and maintenance of all hardware systemsInstall enterprise software and dedicated hardwareService all IT matters including domain management, system procurement, communication tools, user account management, access control and desktop and remote supportRun regular maintenance...

  • IT System Admin Supervisor

    4 weeks ago

    Philippines Sonak Corporation Full time

    Responsibilities:Conduct installation, configuration, operation, troubleshooting and maintenance of all hardware systemsInstall enterprise software and dedicated hardwareService all IT matters including domain management, system procurement, communication tools, user account management, access control and desktop and remote supportRun regular maintenance...

  • Human Resources Assistant

    3 weeks ago

    Philippines SM Investments Full time

    General Duties 1. In charge of end-to-end regularization process. Ensure that employee will be evaluated on time and appraisal will be received on or before 5th of the month. -Trigger iHRIS, prepare NOPA and Memo for Regularization -Update employment status in AX, MyHR and iHRIS (other HR system) -Collate NOPA-for regularization and endorse to Benefits Group...

  • Operations Admin Supervisor

    3 weeks ago

    Philippines, Quezon City Happy Skin Full time

    Job purposeResponsible for providing operational & merchandising support to Operations Team. Duties and responsibilitiesReport directly to the Head of OperationsProcess necessary business permits and government mandated requirements for all company-owned storesProcess credit card/payment terminal requirements, monitor installation, request and follow up...