Secretary

3 weeks ago

Philippines Quezon City Philippine Society of Climacteric Medicine Full time
As a Secretary at the Philippine Society of Climacteric Medicine (PSCM), you will play a crucial role in supporting the administrative functions of our organization. You will work closely with the executive team and members to ensure smooth operations and effective communication within the society.

Key Responsibilities

Administrative Support: Provide administrative assistance to the executive team and members, including managing correspondence, scheduling meetings, and organizing events.

Record Keeping: Maintain accurate records of meetings, decisions, and membership information. Prepare meeting agendas, take minutes, and distribute relevant documents to stakeholders.

Communication: Serve as a primary point of contact for internal and external inquiries. Handle phone calls, emails, and other correspondence professionally and promptly.

Membership Management: Assist in managing membership applications, renewals, and database updates. Coordinate membership communications and outreach activities.

Financial Assistance: Support the treasurer in financial record-keeping tasks, such as processing payments, managing invoices, and maintaining financial documents.

Documentation: Prepare and distribute official documents, reports, and presentations as needed. Ensure all documents are properly filed and archived for future reference.

Collaboration: Collaborate with other team members to execute special projects and initiatives. Provide support for various committees and working groups as required.

Adherence to Policies: Ensure compliance with organizational policies, procedures, and regulations. Uphold confidentiality and integrity in handling sensitive information.

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