Executive Assistant

3 weeks ago

Philippines Central Visayas BSA Solutions Careers Full time
About Us

BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalised services and our in-depth knowledge of the markets we serve.

HEADLINE

We are seeking a highly motivated and experienced EXECUTIVE ASSISTANT looking for an exciting opportunity to contribute to a dynamic organization and join our team.

Monday to Friday, Dayshift.

Office-based position in central Cebu City.

  • Grab the opportunity you need to do your best work, working in a dynamic environment.
  • Be part of a culture of equity, diversity, and inclusion, where you can showcase your unique talents and expertise to create successful outcomes for our clients.
  • Grow and develop your career with us through our technical and professional development programs.
  • Join us and connect and collaborate with the best and brightest talents, building a community of successful companies.
  • Competitive Salary Package + generous benefits + personalized learning and development.

About The Role

As the Executive Assistant to the CEO, you will be at the heart of our client's operations, acting as a trusted partner and strategic advisor to our visionary leader. You will manage the CEO's schedule, coordinate high-level meetings, and ensure efficient communication with internal and external stakeholders. This is not your typical administrative role – you will have a front-row seat in the decision-making process, contribute to strategic initiatives, and have a real impact on the company's success.

Responsibilities

  • Coordinate and schedule high-level online weekly meetings - run through actions from previous meetings, take notes, and produce and circulate minutes and/or actions.
  • Coordinate the preparation of an Annual General Meeting scheduled for May 2024 - confirm venue and restaurant bookings, dietaries, and accommodation, and assist with preparation and circulation of agenda.
  • Assist in preparing board meetings, including agenda creation, minutes, and follow-up actions.
  • Act as a liaison between the CEO and various stakeholders, including board members, executives, consultants, clients, and employees, ensuring seamless communication and confidentiality.
  • Manage marketing projects and initiatives on behalf of the CEO, driving cross-functional collaboration and ensuring timely execution between the contractor and the internal marketing team.
  • Coordinate and schedule travel arrangements, both domestic and international travels.
  • Manage the CEO's expenses and reimbursement, liaising with the Finance team.
  • Manage the CEO's email inbox, filtering and prioritising messages, drafting appropriate responses, highlighting key points, and providing concise summaries for quick decision-making and ensuring timely follow-up on critical matters.
  • Proactively manage the CEO's complex and ever-changing daily diary, ensuring effective time management and prioritisation of commitments.
  • Conduct research, compile data, and prepare materials to support the CEO's decision-making process.
  • Prepare and edit correspondence, reports, presentations, and other business documents with a keen eye for detail and exceptional writing skills.
  • Manage the CEO's subscriptions and memberships, including monitoring renewal dates, coordinating payment processes, and ensuring the CEO's access to relevant resources and benefits.
  • Prioritize and handle multiple tasks simultaneously, demonstrating exceptional organizational and time management skills.

Requirements

  • Bachelor's degree in Business Administration, Communications, or a related field.
  • Proven experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced environment.
  • Exceptional written and verbal communication skills, with the ability to tailor messages to different audiences.
  • Strong analytical and problem-solving abilities, with a proactive and solution-oriented mindset.
  • Demonstrated ability to exercise sound judgment and maintain high confidentiality.
  • Proficiency in using productivity tools, such as Microsoft Office Suite and project management software.
  • Outstanding organisational skills and attention to detail, with the ability to prioritise and meet tight deadlines.
  • Flexibility and adaptability to navigate ambiguity and changing priorities.
  • A positive attitude, a growth mindset, and a willingness to take on new challenges.
  • Experience in project coordination or management is a plus.

Benefits

BSA Solutions, Inc. offers:

  • Comprehensive financial rewards and benefits that exceed market standards and the requirements of the Philippines Labor Law.
  • Comprehensive and generous HMO benefits package for you and one dependent from the start date.
  • Personalised professional development coaching and mentoring to help you map out your personal and professional development plan.
  • Broad selection of exciting and engaging social events to embrace as a vibrant BSA community.
  • Psychologically safe environment for you to develop your skills and talent consistent with BSA values and
  • Frequent webcasts and discussion forums by senior leaders to obtain feedback and ideas, and genuinely interested in hearing what you have to say.

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, gender identity/orientation, race, color, religion, origin, or any other characteristics protected by applicable law.

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