Accounting Ops Specialist

3 weeks ago

Philippines Makati City Deltek Systems Full time
Position ResponsibilitiesSpecific Responsibilities:
  1. Provide quality services in Accounts Payable in accordance with SLAs and group / region requirements
  2. Perform assigned Accounts Payable functions monitor specific processes within the payment life cycle, including interfaces between processing and payment resources
  3. Perform the following activities as required to support the enterprise:
Invoice-to-Payment - Vendors
  1. Verify supplier's invoices/billings as to validity, accuracy and completeness of support and approval.
  2. Once verified route to A/P Lead for validation of coding and further approval, as required.
  3. Once approved, transmit the suppliers' invoices/billings for check voucher processing and recording of goods receipt
Payments
  1. Handle petty cash fund and process petty cash advance,reimbursement, liquidation of CA and replenishment of petty cash fund
  2. Prepare manual cheque/remittance and execute cheque releasing to vendors.
  3. Monitoring of unreleased/released cheque summary
Others
  1. Responsible for filing & safekeeping of accounting documents including electronic copies, important documents
  2. Provide monthly accrual of non-recurring expenses and on-hand billings/invoices. Including scanning of docs
  3. Respond to vendor, employee or manager inquiries regarding invoice or payment status
  4. Assist with AP items for audits, as required
  5. Support the design, development, and deployment (to the greatest extent possible) of standard global processes for cash disbursement / AP transaction processing across the enterprise
  6. Ensure that proper internal controls are followed within the process
  7. Ensure that customer relationships are maintained, and that transaction processing and problem resolution are meeting SLAs
  8. Work with key stakeholders to deliver new value-added services for transaction processing, including expansion across groups / regions or customers
  9. Support transformation and/or continuous improvement of in-scope processes, including execution of activities to transfer / migrate services to / from different points of delivery
  10. Support the evaluation and deployment of relevant enabling technology. This will include identification of emerging software tools, feasibility evaluation (economic and operational) and coordination of deployment.


QualificationsKey Requirements of the Successful Candidate:
  1. At least 3years of Accounts Payable experience (Global - APAC, EMEA and North America)
  2. BS Accountancy graduate is preferred
  3. Ability to apply best practices to Accounts Payable activities
  4. Experience in interfacing with business operational customers and performing to a service level agreement
  5. Ability to utilize metrics to identify opportunities for service improvement
  6. Ability to handle multiple tasks concurrently and adhere to strict deadlines
  7. Strong computer skills: proficiency in Excel
  8. Demonstrated analytical and problem-solving skills
  9. Excellent time management skills
  10. Strong communication skills, both oral and written
  11. Excellent customer service skills
  12. Team player

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