Senior Executive Assistant
4 weeks ago
As Senior Executive Assistant to Compensation, Benefits and HR Systems teams, this position will work closely with executives, directors, and other team members, with minimum supervision. This role will:
. Perform a broad range of very sensitive, confidential, and proprietary administrative functions
. Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services.
. Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
. Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
. Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
. Schedule appointments, manage multiple calendars, and coordinate executives' interface with other company organizations, clients, and external groups
. Manage time and attendance, expense reports, invoices and ordering of supplies
. Administrative on-boarding of new employees on the team
. General office duties including email, mail distribution, creating and maintaining department files.
. Other duties as assigned Basic Job Requirements. A combination of education and directly related experience equal to seven (7) years with 5+ years of experience in administrative support in a corporate environment
. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
. Job related technical knowledge necessary to complete the job
. Ability to attend to detail and work in a time-conscious and time-effective manner
. Knowledge of Microsoft to include Word, Excel, PowerPoint, and OutlookPreferred Qualifications. High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
. Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
. Strong interpersonal and communication skills, both oral and written
. Strong organizational skills
. Strong leadership and decision-making skillsTo be Considered Candidates:Must be authorized to work in the country where the position is located.Notice to Candidates:Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.
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