Credit and Collection Senior Associate

2 weeks ago


Philippines AyalaLand Malls, Inc. Full time

Purpose and Scope: 

 

  1. Supports the day-to-day credit and collection operations in his/her specific mall assignment.  
  2. Ensures the effective, efficient and proper implementation of all credit and collection policies, systems, procedures and programs in his/her specific mall assignment. 
  3. Complies with all the policies, procedures, rules and regulations of Ayala Malls Group all the time.  

Essential Duties and Responsibilities: 

 

1. Strategic Management and Direction 

 

  • Supports the Credit and Collection Section Manager in the management, communication and alignment of strategic direction and objectives within Finance Department – Credit and Collection team in his/her specific mall assignment. 

 

2. Application of Skills and Capabilities 

 

  • Assists in the review of Statements of Account/Billing prepared by Ayala Malls' service provider in order to ensure accurate, complete and timely release of notices. 
  • Payments  (rent, utilities, grease trap, pest control and others) 
  • Penalties and charges 
  • POS compliance 
  • Assists in the initial checking and review of sales report whether manual or POS transmitted data on a regular basis. 
  • Assists in the conduct of random audits of sales data generated by the POS system and coordinates with the IT Support regarding discrepancies and non-compliances. 
  • Assists in the preparation of percentage rent/sales computation on a timely manner. 
  • Assists in the consolidation and preparation of  A/R Aging Reports and Collection Reports. 
  • Assists in the preparation of monthly CWTs and releases on a timely manner. 
  • Contacts, follows-up and coordinates with Merchants issues related to delayed/overdue payments, refunds, billing and credit concerns. 
  • Performs sorting, filing and safekeeping of company documents and records. 
  • Performs scheduling support such as booking of appointments, room reservations and setting up/coordination of various meetings/discussions. 
  • Performs travel arrangements (local and international) such as online booking of flights, drivers/cars, hotel accommodations and restaurant reservations. 
  • Prepares Travel Orders and ensures that TOs are approved prior to processing. 
  • Handles, processes and monitors billings as well as payments for corporate/mobile phones of the Department. 
  • Handles and prepares all meeting-related logistics such as food, venue and materials. 
  • Screens phone calls and routes to appropriate party. 
  • Handles the monitoring, and replenishment of office supplies and consumables. 
  • Assists in the review and release of Collection Notices including computation of interests and penalties.    
  • Assists in the preparation and presentation of collection activities and reports. 
  • Assists in the preparation and submission of the following reports on a regular basis: 
  • Monthly Sales Report – Manual and POS generated 
  • Billing Report 
  • Collection Notices Report 
  • A/R Aging Report 
  • Summary of recoveries and charges  
  • Merchant Complaints and Concerns Monitoring 
  • CWT Monitoring 

 

3. Performs other management-mandated functions.  



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