Finance Officer

4 weeks ago

Quezon City Philippines Bayi, Inc. Full time

Job Description:

The Finance Officer works in collaboration with administrative staff to support the Project Lead and Program Manager to ensure that BAYI INC operates within a healthy financial environment and meets all of its obligations and accountabilities in line with the Project partners and funders. The position holder supports establishing, operating, and maintaining sound financial systems and controls. In addition, they support the conduct and management of audits, prepare donor and operational budgets, and facilitate procurements. The Finance Officer manages the financial transactions and procedures in line with organizational policies and principles.

Responsibilities

  • Assist the team in the management and monitoring of the financial record of the whole project, including the fund releases by the Project Partner;
  • In collaboration with the Program Manager and Administrative Officer, ensure that project expenditures are within budget allocation;
  • Liaise with the Project Partner on financial concerns and requirements of the project;
  • Prepare, finalize, and submit financial reports and supporting documents promptly upon review and approval of the Project Lead and Project Manager;
  • Lead in facilitating the timely release of honoraria to the members of the team and other consultants;
  • Facilitate and carry out all finance-related requests of the Project Team
  • Prepare vouchers, petty cash requests, and other finance-related documents/forms needed by the team in carrying out their tasks;
  • Prepares disbursement vouchers/checks for payment of salaries, honoraria of regular and project staff, taxes withheld, purchase of supplies, travel allowance, communication and sundries;
  • Perform other finance-related tasks upon the request of the Project Leader and Program Managers;
  • Attend and participate in project meetings.
  • Lead and manage the overall financial processes in adherence to BAYI, Inc.'s feminist values and principles.

Organizational Responsibilities

  • Assists in the preparation of the Organization and project budget;
  • Files the business permit of the Organization at the start  of each year;
  • Submits alpha list of staff and submits to BIR at the start of each year;
  • Submits form 1604-CF annual information return of income taxes withheld on compensation and final withholding tax at the start of each year;
  • Prepares form 1604-E annual information return of creditable income taxes withheld (expanded) at the start of each year;
  • Prepares annual income tax return of the Foundation with corresponding audited financial reports  and submits to BIR through electronic mailing on or before April 15 of the current year
  • Submits audited financial reports to the Securities and Exchange Commission on or before April 15 of the current year;
  • Submits Forms 1601-C and 1601-E Expanded on or before the 10th of every month through e-filing if there is no payment involved, otherwise prints  the forms and submits  the same to BIR-accredited banks for payment;
  • Records daily financial transactions on the books of accounts;
  • Submits annually to BIR the accomplished books of accounts for the current year  together with the blank books of accounts for BIR official stamping;
  • Updates bank statements, bank reconciliation of Foundation core and project funds, and monitor/update endowment funds

Qualifications

  • A Bachelor's degree or comparable experience that provides a rich understanding and expertise equivalent to tertiary education in a relevant field.
  • Significant experience in project finance, highlighting a collaborative spirit and a participatory approach that uplifts diverse voices and shared leadership.
  • Exceptional organizational and clear, empathetic communication skills that enhance teamwork and democratic participation.
  • Acquire solid knowledge of financial and accounting procedures 
  • Outstanding analytical and numerical skills 
  • Experience in using financial software like QuickBooks, Vision, GAS, etc 
  • Advanced MS Excel skills 
  • Knowledge of financial and tax regulations 
  • Strong ethics, with an ability to manage confidential data.

For interested applicants, please send in your letter of intent and CV/ Resume to [HIDDEN TEXT]with the subject line LAST NAME_Finance Officer Application.

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