Officer, Finance

3 weeks ago

Philippines ChildFund International Full time
Childfund Work Location Pasig City, Manila, Philippines

Childfund Division Global Operations

ChildFund Department Country Management

Job Details

CHILDFUND INTERNATIONAL PHILIPPINES

Job Description

 Title : Finance Officer – Pro-DigitaL LOOP Project (Fixed-Term)

Division/Department : Global Operations

Location : Pasig City, Philippines

Reporting Relationship : Project Manager

About Us

Worldwide, 570 million children live in extreme poverty, vulnerable to many factors that threaten their well-being. Children need protection, support and care at each stage of childhood to stay safe, healthy, learning and on track to achieve their potential. ChildFund works with local partner organizations, governments, corporations and individuals to help create the safe environments children need to thrive

ChildFund International is committed to a workplace culture that promotes diversity, equity, and inclusion in all its forms. Furthermore, ChildFund International is committed to ensuring a workplace that safeguards and protects all children, including preventing their sexual exploitation and abuse, as well as preventing the sexual exploitation and abuse of its staff, partners, and program participants.

Summary

The post is responsible for providing finance and accounting services. The post holder is obliged to do financial reporting, budgets development and management, financial analysis, and audits for the project. The incumbent shall ensure that the project funds are utilized and reported according to approved project design, annual fiscal budget, policy/procedures, and in compliance with the grant agreement. He/she will also ensure that financial management standards, policies and donor requirements are followed.

Duties/Responsibilities

 Safeguarding

  • Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.
  • Refer to appropriate mechanisms any child protection issues identified at the course of project implementation. Coordinate with Safeguarding Focal Points for input and advice.

Project Financial Management

  • In coordination with Country Office Finance staff, ensures accurate and complete recording of all financial transactions which includes Check Vouchers and Journal Vouchers, and develops and analyzes financial reports, including cost analyses, expense to budget comparisons, and local program, management and donor reports. Compiles monthly, quarterly, and annual report development and submission.
  • Ensures that all financial transactions and operations comply with organization policies, systems and procedures, and donor requirements; and monitor project fund utilization compliance and provide training for corrective actions, if necessary.
  • Prepares monthly project financial and grants reports working closely with the project team members to ensure alignment of financial figures with the qualitative description of progress and accomplishments, and submission based on management and/or donor reporting requirements and specification.

Budget Planning and Management

  • Lead the budget planning for the project, and coordinate with concerned staff member/s to ensure consistent and appropriate financial projections.
  • Analyzes spending performance and regularly communicates key insights to support the project operations and implementation of activities by the team and implementing partner/s.
  • Provides timely analysis on the spending of Grants by sharing Budget vs. Actual analysis to the Project Manager and concerned staff member/s for decision making.

Compliance, Records Management, And Other Relevant Tasks

  • Supports coordination of annual external audit and the preparation of required documentation and support implementation of the plan of action and audit corrective measures.
  • Ensure compliance with the organizational and donor documentation requirements as outlined in the project agreement.
  • Maintains complete, accurate and updated grant financial information/documentation on corporate grants database
  • Support implementation of the CO's records management and retention procedures, including alternative storage of files, e.g. off-site and electronic, in coordination with the concerned project staff member, IT and the other functional units.
  • Support the Project Manager in tracking staff compliance to various organizational requirements such as timesheets and in carrying out other CO activities, e.g. HR activities and requirements.
  • Provide support to project staff in implementing and ensuring compliance to safety and security guidance and protocols

Implementing Partner Capacity Building Support

  • Analyzes and reviews the financial report of implementing partner/s (CSOs or Technical Partner/s) and works closely with concerned project staff for a more complete and holistic analysis of project performance.
  • Conducts monitoring visits to implementing partner based on agreed upon arrangements, utilizing prescribed monitoring tools and in close coordination with other staff member for work complementation and safety and security guidance.
  • Monitors implementing partners' compliance with agreements, performance standards and compliance to donor requirements. Provide support in improving their financial management capability by conducting training, coaching, and mentoring to implementing partner/s, as needed.
  • Supports implementing partner/s in the quality formulation of their fiscal year and project budgets.

Qualifications

 Qualifications/Experience

  • Five+ years relevant and progressive work experience in finance, accounting/bookkeeping, auditing, including analysis, financial reporting, budgeting, financial software, and reporting systems.
  • Experience in an organization with UN/EU/USG Grants Standard Provisions and Financial Requirements preferable.
  • Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.
  • Good understanding of financial and general management principles and skilled in financial reporting, budgeting, and taxes.
  • Experience and proficiency in financial software and reporting systems.
  • Ability to handle and keep confidential information prudently always.
  • Proficiency in Microsoft Office Programs including Excel, Word, and Outlook.
  • Self-guided, strong organizational, time management and planning skills, with demonstrated ability to work independently and under pressure.
  • Demonstrated analytical, problem-solving, and decision-making skills.
  • Above -average written and orgal communicaiton skills in English, fluency in a local language preferred.

Education

Bachelor's degree in business administration, accounting, finance or related field, or equivalent relevant work experience; CPA preferred.

Disclaimer : This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

ChildFund International is committed to safeguarding the interests, rights, and well-being of children with whom it is in contact and to conducting its programs and operations in a manner that is safe for children

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