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Administrative Assistant
1 month ago
Position: Administrative Assistant
Department: Administration
Job Summary:
The Administrative Assistant provides essential support to the company's operations by handling clerical tasks, managing documentation, and assisting in the coordination of daily administrative activities. This role requires strong organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment.
Key Responsibilities:
Administrative Support:
• Perform general clerical duties, including filing, scanning, and organizing documents.
• Prepare and process company paperwork, such as invoices, receipts, purchase orders, and reports.
• Handle correspondence via email, phone calls, and in-person inquiries.
• Schedule appointments, meetings, and travel arrangements for management or staff.
• Maintain accurate and up-to-date records of office transactions.
Inventory & Logistics Assistance:
• Assist in tracking office and jewelry inventory supplies.
• Coordinate with suppliers and vendors for orders, deliveries, and restocking.
• Monitor stock levels and prepare purchase requests when necessary.
Customer & Sales Support:
• Assist in preparing sales reports, customer records, and transaction documents.
• Support the sales team with administrative tasks related to client inquiries and orders.
• Help in organizing promotional materials and event documentation if required.
Office Coordination:
• Ensure the office is well-maintained and stocked with necessary supplies.
• Coordinate with other departments to ensure smooth daily operations.
• Assist in basic HR tasks such as maintaining employee attendance records and documentation.
Qualifications:
• Bachelor's degree or at least a high school diploma with relevant experience.
• Prior experience in an administrative or clerical role is preferred.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.
• Excellent communication skills, both written and verbal.
• High level of discretion and professionalism, especially when handling confidential documents.
• Ability to work independently and collaborate effectively with a team.
THE DIAMOND FINERY
Greenbelt 5 Mall Ayala Center, Legazpi Street, Makati, 1223 Metro Manila
Level 4 East Wing, Mall, Shangri-La Plaza, Ortigas Center, Mandaluyong, 1550 Metro Manila
Molito Alabang, Muntinlupa City
