Compliance Officer

Duties and Responsibilities

Compliance and Risk Mitigation for Assigned Business Unit/Department

- Assists in maintaining compliance records and documentation
- Supports the coordination of compliance training programs.
- Assists in gathering information for risk assessments.
- Helps track and monitor compliance-related activities.
- Supports the implementation of corrective actions.

Contract Management for Assigned Business Unit/Department

- Assists in contract administration, including filing, tracking, and organizing contract documents.
- Supports the contract review process by preparing summaries and highlighting key provisions.
- Assists in managing contract databases and tracking deadlines.
- Supports communication with internal and external stakeholders regarding contract status.

Documentation and Records Management for Assigned Business Unit/Department

- Collaborating with the Records Team and Records Specialists in assigned business units/departments to maintain and organize physical and electronic records, ensuring their accessibility and integrity.
- Ensuring that assigned business units/departments adhere to established records management policies and procedures.
- Providing support to designated Records Specialists in assigned business units/departments for document retrieval and distribution as needed.
- Overseeing the digitization and archiving of records within assigned business units/departments

Data Privacy Implementation

- Assists in the development, implementation, and maintenance of data privacy policies, procedures, and guidelines for assigned Business Unit/Department. This may include drafting documentation, updating existing materials, and ensuring they are readily accessible.
- Coordinate with HR in the development and delivery of data privacy training programs for employees, contractors, and other relevant stakeholders of the assigned Business Unit/Department. This may involve creating training materials, scheduling sessions, and tracking completion rates.
- Assists in monitoring compliance with data privacy regulations and internal policies. This may involve conducting audits, reviews, and assessments to identify potential gaps and areas for improvement.
- Supports the handling of data subject requests, such as access, rectification, erasure, and portability requests, in a timely and compliant manner. This includes verifying identities, collecting information, and communicating with data subjects.
- Assists in conducting Privacy Impact Assessments (PIAs) for new projects, systems, and initiatives in the assigned Business Unit/Department to identify and mitigate potential privacy risks. This may involve gathering information, analyzing data flows, and documenting findings.
- Supports the data breach response process for assigned Business Unit/Department, including assisting with investigations, notifications, and remediation efforts. This may involve documenting incidents, communicating with relevant authorities, and implementing corrective actions.
- Assists in the privacy due diligence of third-party vendors and ensures that contracts include appropriate data privacy provisions.
- Stays up-to-date on data privacy laws, regulations, and best practices. Monitors regulatory developments and industry trends to identify potential impacts on the organization.
- Collaborates with various departments, including IT, Legal, HR, and Marketing, to ensure data privacy is integrated into all aspects of the business.
- Performs other duties as assigned by the Data Privacy Officer or supervisor.

Billing and Collection

- Ensure that the assigned Business Unit/Department submit all required documents for preparing and distributing invoices, processing of payments and reconciliation of accounts by the Billings and Collection Team are submitted.
- Remind the assigned Business Unit/Department to follow on overdue accounts.
-Helps the assigned Business Unit/Department maintain accurate records of billing and collection activities.

General Administrative Support

- Provides general administrative support to the CDCRB department, including scheduling meetings, preparing reports, and managing correspondence.
- Coordinates logistics for departmental events and training sessions.
- Manages office supplies and equipment.
- Performs other duties as assigned by the Department Head/Deputy Head/Team Leader.

Qualifications:

- Bachelor's Degree in Public Administration, Business Administration, Legal Management, or related field
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and as part of a team
- Ability to prioritize tasks and meet deadlines
- Preferably with 2-3 years of experience in permit processing and regulatory compliance
- Familiarity with government processes and documentation
- Willing to be assigned in Makati City
- Can start ASAP