Billing Analyst

3 days ago

Makati, Philippines Xelure Technologies Full time
We are looking for a Billing Analyst that will join our Client's dynamic team

Job Responsibilities:
  • Invoice reconciliation
    • Compare financial records from different sources to identify discrepancies
    • Investigate the causes of the discrepancies
    • Take action to resolve any outstanding issues (billing discrepancies or disputes with vendors)
    • Communicate with other departments to resolve discrepancies and ensure accuracy
    • Develop and implement tools to streamline reconciliation processes
    • Provide support to other departments on reconciliation-related issues
    • Maintain accurate documentation and records of all reconciliation activities
    • Provide updates to Vendors on invoice payment status
    • Ensure compliance with all relevant regulations and policies
  • Inventory Alignment
  • Inventory update
  • Reporting
  • Audit & Compliance
    • Looking at the model
    • Must have an understanding to some degree of the large vendors i.e. Bloomberg, LSEG, FACTSET, ICE
  • Market Data Invoice Reconciliation Operations Structure + Market Data Administration Service Offering
  • Invoice Collection
    • Collect all incoming invoices related to market data services.
    • Ensure invoices are complete and have the necessary details such as date, amount, and service description.
  • Document Matching
    • Match invoices with corresponding purchase orders and contracts.
    • Verify that the services billed match the services received
  • Data Entry
    • Enter invoice data into the market data management system.
    • Use automated tools where possible to reduce manual entry errors.
  • Validation and Verification
    • Validate the accuracy of the invoice data against the market data services delivered.
    • Check for discrepancies in rates, quantities, and terms.
  • Discrepancy Resolution
    • Investigate and resolve any discrepancies identified during verification.
    • Communicate with vendors or internal stakeholders to clarify and correct any issues.
  • Approval Workflow
    • Establish a multi-tiered approval process for invoice payments.
    • Define roles and responsibilities for each approval tier.
  • Payment Processing
    • Process payments for approved invoices in a timely manner
    • Maintain records of payments and remittances.
  • Reporting and Analytics
    • Generate regular reports on invoice status, discrepancies, and resolutions.
    • Analyse data for trends and insights to improve market data procurement and usage.
  • Audit and Compliance
    • Ensure operations adhere to regulatory requirements and internal policies.
    • Prepare for internal and external audits with proper documentation and process trails.
  • Continuous Improvement
    • Regularly review the reconciliation process for efficiency and effectiveness.
    • Implement improvements based on feedback and analytics.
  • Market Data Cost Management
    • Inventory Management
    • Data Cost Management
    • Permissioning
    • Reporting for BA Function
  • Exchange & Vendor Declarations
    • Exchange and Vendor reporting process

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