Billing and Admin

• LT Operations process gathering and consolidation of revenue (billing data) and its supporting documents monthly. Billable transactions to customers must be properly accounted, verified and supported by:
  • Transaction Summary Report
  • Chartered and Adhoc Delivery Report
  • Daily Monitoring Report (DMR) 
  • Delivery Summary Report and POD attachment
  • Other supporting documents 
• Check and validate billing data from the transaction summary. Completeness of the supporting documents is required.
• Any significant discrepancy on rates (selling/buying) must be properly identified. If found with discrepancy, advise LT Operation for reconciliation of information and documentation provided.

• Receives invoice from Trucker
• Encode in Vendor Visibility Report
• Validates trips/charges billed by Trucker based on transaction summary provided by LT Operations (DMR - Daily Monitoring Report or thru TMS)
• Checks and validates trucking data. Completeness of the reference number, document number, CV type, destination etc. is required.
• Apply buying rates, invoice number, remarks at the monitoring sheet (as marked that this is already processed). Apple to apple rate application/validation (buying vs selling). It is ideal that tariff rate is lower than selling rate to client, to ensure profitability.
• Checks/validates the cost accrual provided VS actual cost billed by vendor.
• Disputes must be properly identified. If found with discrepancy, LT Billing & Admin Team must advise operation if discrepancies are valid, once not valid advise Vendor/Trucker for reconciliation of information and documentation provided.
  • Note: In case of Disputes, please refer to DM Issuance and Claims Monitoring Process.
  • Examples for DM issuance:
    • Off-hire charges, Wrong rates, Double billing, Discrepancies on rates, etc.
  • Note: Prior to DM Issuance, this should be communicated properly to vendor/trucker to avoid negative impact on future PNL.
  • Monitoring of Debit Memo.
• Processing of invoices thru LFS/SAP
• Other task that may ask from time to time.

• Education Required: College Graduate of any course.
• Experience Required: With experience as Admin Assistant or Billing

With a credible track record of 25 years in the business, providing service and support to different industries such as in the AVIATION, LOGISTICS, TELECOMMUNICATION, RETAIL, MARKETING, ADMINISTRATIVE, BANKING AND FINANCE, PHARMACEUTICAL, FOOD & HOSPITALITY, HEALTHCARE, GENERAL & MAINTENANCE as well as in MANUFACTURING, PRODUCTION, IT and TEACHING Industry. It is also worth mentioning that we have offices nationwide: GMA & Rosario Cavite, Sta. Rosa Laguna, Batangas and Naga (South Luzon), Pampanga, Clark, Subic, and Pangasinan (North Luzon), Cebu, Bacolod and Iloilo (Visayas) and Davao, Cagayan de Oro and General Santos City (Mindanao).