Operations Specialist Cash Management

Job Description:

Who We Are

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers. At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We’re digitizing and democratizing systems so that everyone has an opportunity to invest. When you’re at Apex, you drive this change. You’re part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees. Together, we’re shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. — grit, results, empathy, accountability, and teamwork — with Apex. We’re proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we’ve created.

Best Places to Work

2026, 2025, 2024, 2023 - Presented by BuiltIn

WealthTech of the Year

2025 - Presented by US FinTech Awards

The World’s Top 250 Fintech Companies

2024 - Presented by CNBC

About This Role

Job Summary

The Operations Specialist is an entry to mid-level individual contributor within the Cash Management team, responsible for the accurate and timely processing of cash and/or position movements, including outgoing wire transfers, ACH, check disbursements, and position journals. This role works under close-to-moderate supervision, following established procedures and escalating exceptions to senior team members as needed. The ideal candidate is detail-oriented, eager to develop proficiency in disbursement policy and internal controls and committed to accuracy and compliance in a fast-paced operational environment.

Key Responsibilities

• Transaction Processing & LOA Review: Process domestic and international wire transfers, ACH transactions, check disbursements, and journal entries in accordance with Apex policy and within required processing windows; review and validate Letters of Authorizations (LOAs) for journals and disbursements under the guidance of senior team members.
• Exception Handling & Liaison: Identify transaction exceptions and elevate to management as appropriate; partner with the business, e.g., AML, Legal, and Risk teams to resolve payment exceptions within required timeframes, reducing the risk of payment failures and ensuring timely settlement; document all exception notes per established procedures.
• Policy Adherence: Follow Apex Cash Management SOPs and disbursement policy consistently across all transactions; seek guidance on non-standard situations and flag discrepancies or documentation gaps to senior team members.
• Quality Checks: Perform self-review of own work prior to submission; participate in team quality review processes as directed.
• Reporting & Daily Controls: Assist with the daily completion of supervisory checklist items, ensuring all required tasks, approvals, and signoffs are documented accurately and on time.
• Cross-team Communication & Client Requests: Respond to routine and ad hoc requests from clients and internal teams (Client Services, Compliance, Risk etc.) in a timely and professional manner; assess urgency, gather required information, and coordinate with appropriate teams to ensure accurate resolution within agreed service level agreements (SLAs), escalating complex matters as appropriate.

Education and Experience

• Bachelor's degree in Finance, Business Administration, Economics, or a related field; or equivalent professional experience.
• Minimum 1 year of experience in financial services operations; experience in cash management, wire processing, or disbursements preferred.
• Demonstrated ability to process routine cash movement transaction types accurately under supervision.
• Obtain a passing score on the Securities Industry Essentials® (SIE®) Exam within your first 90 days and FINRA Series 99 within a year.
• Comfortable working U.S. hours (night shift) in a hybrid setup (2x a week onsite in 4th Ave., BGC, Taguig)

Preferred Qualifications

• Experience at a broker-dealer, clearing firm, or custodian.
• Familiarity with Apex Clearing systems or equivalent back-office platforms.
• Proficiency in Excel and operational reporting tools.

Knowledge, Skills, and Abilities

• Operatio