Secretary

Responsibilities:

• Proactively manage the Manager's schedule and tasks.

• Draft letters, emails, and other communications as needed.

• Handle government regulatory compliance, including the preparation, filing, and processing of documents, certificates, permits, and licenses across various government agencies.

• Assist with purchasing, including coordinating with suppliers and payment of payables.

• Attend meetings to take notes, summarize discussions, and follow up on action items.

• Organize and maintain important documents, ensuring that all files are accessible and well-documented.

• Perform routine bank errands as needed to support daily operations.

• Assist with general office tasks, including filing, data entry, and other administrative duties that contribute to the smooth functioning of the office.

What We're Looking For:

• Experience: Minimum of 2 years of experience as a Secretary, Executive Assistant, or similar administrative role.

• Proficiency in Microsoft Office: You should be comfortable using Word and Excel.

• Exceptional Organizational Skills: You must be detail-oriented and skilled at managing multiple tasks at once. Must have a systematic approach to filing and scheduling.

• Excellent Communication: Ability to draft clear, concise, and professional letters and emails.

• Note-Taking Ability: A natural talent for documenting meetings and key points with accuracy.

• Strong Memory & Attention to Detail: You’ll need to be able to recall important details accurately and anticipate needs to keep things running smoothly.

• Education: A Bachelor's Degree is required for this Secretary position.