WFH Legal Executive Assistant
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Job Overview
Our client is seeking an experienced Legal Executive Assistant with strong legal and franchise administration background to provide high-level administrative support to senior leadership and oversee cross-border legal and franchise compliance matters.
Schedule
Monday - Friday, flexible working hours based on client needs, Australian Eastern Time (40 work hours per week)
Responsibilities
Legal Responsibilities
- Agreement & Documentation Management: Draft and issue Franchise Agreements, Success Packs, warning/breach notices, and cross-border legal documents across AU, NZ, and US jurisdictions.
- Compliance & Dispute Resolution: Handle legal inquiries from franchise partners, resolve royalty disputes, and manage ongoing partner compliance.
Executive Assistant Responsibilities
- Executive Support & Calendar Management: Oversee leadership's day-to-day administration, schedule meetings, monitor inbox correspondence, and act as the main liaison for internal and external stakeholders.
- Meeting & Deliverable Coordination: Prepare agendas, record minutes, manage follow-ups, track critical deadlines, and proactively ensure task completion across teams.
- Document Management & Confidentiality: Draft reports, presentations, and contracts while securely maintaining confidential records with high discretion.
- Project & Research Assistance: Support leadership with ad hoc administrative tasks, strategic research, and operational project coordination.
Franchise & Business Administration
- Franchise Operations & Support: Administer onboarding, manage ongoing partner documentation, and maintain updated franchise records.
- Partner Communication & Compliance: Follow up on outstanding agreements or queries and coordinate with internal teams to resolve partner issues promptly.
Requirements
- 3–5+ years of proven experience as an Executive Assistant, preferably supporting senior executives, business owners, or leadership teams
- Previous experience handling legal, contractual, compliance, or franchise-related documentation
- Strong experience managing calendars, emails, meetings, correspondence, documents, follow-ups, and competing priorities
- Ability to handle sensitive and confidential information with a high level of discretion and professionalism
- Strong proficiency in Microsoft Office and/or Google Workspace and ability to adapt quickly to new systems
Qualifications
- Experience drafting, reviewing, issuing, or coordinating contracts, agreements, notices, and formal correspondence is highly desirable
- Experience working with Australian businesses or stakeholders is highly desirable; exposure to New Zealand and US matters is an advantage
- Legal studies, Paralegal qualification, Legal Assistant experience, or relevant contract/franchise experience is an advantage but not mandatory
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage
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