AU Accountant

POSITION DESCRIPTION – ACCOUNTANT

Reports to

Finance Manager

Job Description

The Accountant is responsible for creating and maintaining the Company's financial records. They facilitate the success of other business functions by providing accurate and timely information to staff and external stakeholders as required.

Key Responsibilities and Duties

• Reconcile bank accounts daily
• Apply customer payments per remittances received and resolve any variances
• Manage online payment portal for customer payments
• Follow up overdue debtors and delegate or escalate to other team members as required
• Enter supplier invoices, credit card expenses and employee expense claims, ensuring company controls and approval requirements are adhered to
• Attend to emails in shared mailbox accounts
• Maintain an electronic filing system
• Provide periodical and ad hoc reports to Management as directed
• Escalate critical issues to Management as they arise
• Participate in continuous improvement strategies for system and workflow enhancements
• Pursue self-directed study to keep abreast of developments in the hair care and accounting industries, relevant software and statutory requirements
• Assist with ad hoc projects as required.
• Must have NETSUITE experience

KEY PERFORMANCE INDICATORS

Key Result Areas

Key Performance Indicators

Time Management

• Carries out assigned tasks in an efficient and timely manner.
• Provides reports to management and external parties within requested timeframes.

Quality

• Takes appropriate care and achieves a high level of accuracy in all tasks.
• Maintains systems of review and self-correction, to ensure the accuracy and integrity of records.
• Conducts thorough analysis before making decisions; decisions are sound and logical.

Finance & Systems Management

• Enforces existing system controls.
• Ensures relevant approval processes are adhered to.
• Recommends and implements improvements to existing systems and processes.

Professional/Technical

Knowledge

• Takes initiative to independently research and attempt to resolve queries before seeking clarification from others.
• Undertakes regular, self-directed learning to keep abreast of developments in the hair care and accounting industries, relevant software and statutory requirements.
• Provides proactive, correct and timely advice in areas of expertise.

Continuous Improvement

• Identifies opportunities for cost and efficiency gains.
• Supports improvement initiatives and participates in training as directed.

Communication

• Represents company with tact and diplomacy at all times.
• Adapts communication style to audience.
• Responds to emails within appropriate timeframes.
• Communicates information clearly and concisely- whether verbally, or in writing, or via reports or other media.
• Escalates issues where appropriate.

Integrity & Confidentiality

• Acts with honesty and integrity at all times.
• Maintains strict confidentiality regarding the affairs of the company, its employees, and any other related parties.