Data & AI Executive Assistant · Manila ·

Build the Future of Wellbeing

Do Your Life's Best Work

If modern wellbeing were redesigned from scratch, it wouldn't live in a GP's office or a cluttered supplement aisle. It would be digital-first, beautifully curated, and powered by data that actually helps you feel your best.

That's what we're building at Healf—an ecommerce platform at the intersection of personalised health and curated wellbeing. We connect customers with the world's most effective products across EAT MOVE MIND and SLEEP, and we're just getting started.

We combine culture-shaping storytelling, cutting-edge health tech (like our new blood testing platform, Healf Zone), and a best-in-class product experience to help people build rituals that work.

Backed by investors behind Soho House, Alo Yoga, Cult Beauty, and Innocent, we're scaling fast—and redefining how the world shops and lives well.

We are seeking an exceptional Data & AI Executive Assistant to own the coordination of our analytics and AI initiatives alongside core project-management and administrative duties. You're a proactive, detail-obsessed self-starter who loves structuring data roadmaps, keeping ML/AI sprints on track, and taking charge of the behind-the-scenes tasks that let our leadership focus on driving a data-driven strategy and innovation. You're also deeply analytical, with a real thirst for digging into data, questioning every data point, and an unwavering eye for accuracy.

• Data Calendar & Sprint Management

  • Build, maintain, and update data project roadmap and calendar in Trello

  • Apply project-management best practices (sprints, stand-ups, retros) to help the data team hit milestone

• Data Budget Oversight

  • Track departmental spend against your analytics budget (e.g. tools, cloud costs, consulting)

  • Highlight variances, suggest cost-savings (license optimizations, open-source alternatives)
    
    

• Project Coordination for Data Initiatives

  • Monitor timelines, track deliverables, and send reminders for data-model builds, dashboard rollouts and analyses

  • Facilitate stakeholder check-ins (weekly syncs, status updates) so analytics engineers stay aligned
    
    

• Administrative Support

  • Manage inbox: prioritize data-team communications, flag urgent stakeholder requests

  • Help keep up to date with ThoughtSpot changes and that new changes are being dicumented
    
    

• Hiring & Onboarding Assistance

  • Screen data-analyst/engineer candidates, coordinate interviews, and follow up with feedback

  • Proactively source talent on LinkedIn based on data and AI skillsets; liaise with Fiona to refine JD
    
    

• Meeting Notes & AI Transcriptions

  • Use Gemini AI notes from data-team meetings; format and distribute clear summaries with action items, owners, and timelines
    
    

• Research & Insights Gathering

  • Investigate industry benchmarks: data-stack trends at leading e-commerce/health brands (e.g., Gymshark, Peloton)

  • Compile findings to inform tooling decisions, RFPs, or conference attendance
    
    

• LinkedIn & Thought Leadership Support

  • Curate weekly digest of data and AI news, analytics case studies, and leadership insights for your LinkedIn posts

  • Pull from Oscar's newsletters or top blogs in wellbeing and analytics; draft captions and hashtags
    
    

• 1:1 Prep & Follow-up

  • Draft personalized pre-read briefs for your 1:1s: metrics snapshot, open blockers, and proposed discussion points

  • After each 1:1, circulate a concise recap with next steps and deadlines
    
    

• Time & Priority Management

  • Shape your weekly schedule: block focus time for model development, data reviews, and strategic planning

  • Send you an AM briefing of top priorities and a check-in on progress
    
    

• ThougthSpot Support

  • Log into and assist with ThoughtSpot dashboards—minor tweaks, user-access requests, and basic monitoring

  • Share with the data team any metrics you find interesting, have moved drastically

  • Support on documenting data dictionary and data bible for the rest of the company
    
    

• Proactive Process Improvement

  • Identify repetitive data-prep tasks; suggest automations or standard templates (e.g., reporting scripts, data-quality checks)
    
    

• Reporting & Analytics Summaries

  • Collate the weekly Data Summary report: top trends, KPIs, anomalies, and upcoming experiments

• Strong analytical skills with hands-on familiarity with spreadsheets

• Excellent attention to detail and a relentless focus on data accuracy

• Proven ability to question assumptions, dig into data discrepancies, and validate insights

• Outstanding written and verbal communication skills, with the ability to draft clear reports and executive briefs

• Proactive problem-solver who thrives in a fast-paced, collaborative team environment

• Experience managing Jira/Asana (or similar PM tools) and tracking Scrum workflows

• Do your life's best work – Build something that matters, with a team that moves fast and aims high
• Surround yourself with A+ talent – You'll work with high-performers who care deeply and raise the standard every day
• Be a builder – This isn't a cog-in-the-machine role. You'll help shape our voice, culture, and growth
• Wellbeing is the lifestyle – From office yoga to Healf Zone insights, everything we do is rooted in our pillars: EAT MOVE MIND SLEEP

• 50% staff discount on all products
• Premium Wellhub membership – access 1000s of gyms, yoga & fitness studios
• Weekly in-office yoga + fully equipped gym
• Complimentary sauna + ice bath sessions
• 5-day summer team retreat
• Hybrid working: 4 days/week in our London office